Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management to establish a blanket purchase order, for the Department of Technology, for the purchase of servers, replacement desktop computers, and computer related products and equipment. These purchases will be made from a pre-established universal term contract (UTC), FL003922, with Smart Solutions, Inc., expiration date March 31, 2011.
The Department of Technology needs to purchase additional servers for the City's Enterprise Security Risk Management section (a security program within the Department of Technology) that requires dedicated servers to support the hard drive encryption software and numerous other tools critical to the management of security risks across the City of Columbus. Additionally, the operation of non-standard tools and the evaluation and testing of software for security risks prior to use across the City of Columbus requires the segregated environment these servers would provide. The replacement desktop computers and mass disk cards and other computer related equipment is being purchased on behalf of the Department of Human Resources and the Department of Public Utilities (DPU).
FISCAL IMPACT:
Earlier this year, the Department of Technology legislated $186,196.05 with Smart Solutions, Inc. (Ordinance # 0811-2008, Ordinance # 1315-2008 and Ordinance # 1572-2008) for the purchase of servers, replacement desktop computers, printers, and computer related products and equipment on behalf of various city agencies. This purchase will expend $28,140.24 with Smart Solutions, Inc. Funds are identified, budgeted and available in the Department of Technology's Information Services Fund's Budget to fund this purchase, which in the aggregate totals $214,336.29 for Smart Solutions, Inc.
EMERGENCY DESIGNATION:
Emergency designation is being requested by the various agencies to immediately facilitate this purchase as the equipment being purchased is crucial to city operations.
CONTRACT COMPLIANCE:
Vendor Name: Smart Solutions, Inc. CC #: 34 - 1403269 Expiration Date: 5/18/2009
Title
This ordinance authorizes the Director of Finance and Management, to a establish blanket purchase order, for the Department of Technology to purchase servers, replacement desktop computers and computer related products and equipment from a universal term contract with Smart Solutions, Inc.; to authorize the expenditure of $28,140.24 from the Department of Technology Information Services Fund; and to declare an emergency. ($28,140.24)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish a blanket purchase order, for the Department of Technology, on behalf of various city agencies, for the purchase of servers, replacement computers, computer related products and equipment; and
WHEREAS, desktop computers and computer related products and equipment used by various city agencies are obsolete and no longer meet the City's current minimal specifications/standards and are in need of replacement; and
WHEREAS, the replacement of these desktop computers and computer related products and equipment will mitigate computer related performance problems and will ensure that city agencies can continue to operate at peak efficiency; and
WHEREAS, additional servers need to be purchased for the City's Enterprise Security Risk Management Section; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus, in that it is immediately necessary for the Department of Technology, to purchase servers, replacement desktop computers and computer related products and equipment as the equipment being purchased is crucial to city operations, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a blanket purchase order for the purchase of servers, replacement desktop computers and computer related products and equipment for the Department of Technology, from a pre-established universal term contract (UTC), FL003922, with Smart Solutions, Inc.
SECTION 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 3. That the expenditure of $28,140.24 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-02| Fund: 514| Subfund: 001| OCA Code: 472411| OBJ Level One 1: 06| OBJ Level Three 03: 6649| Amount: $20,401.92
Division: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| OBJ Level One 1: 02| OBJ Level Three 03: 2244| Amount: $2,098.56
Division: 47-01| Fund: 514| Subfund: 502| OCA Code: 514502| OBJ Level One 1: 02| OBJ Level Three 03: 2193| Amount: $5,639.76
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract and agreement modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.