Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Ohio Technical Services, Inc. for lead reduction, conveyor belt cleaning, and lead filter disposal at the Police Firearms Range located at 2609 McKinley Avenue.
Use of the Firearms Range leads to the build-up of lead dust on various pieces of equipment, including but not limited to equipment and machinery located in and around the conveyor room and adjacent areas. Furthermore, the current HVAC system is designed to filter out harmful lead dust with filters changed on an as-needed basis. However, because used filters contain potentially harmful lead dust, they must be removed by a firm certified to handle hazardous waste material.
Ohio Technical Services (OTS) is the certified environmental remediation firm used by the Facilities Management Division. They are currently under contract (ED052596) and their services were procured via formal bid solicitation SA004286. This firm is currently operating under the 3rd of 4 annual renewals.
This modification is necessary to provide additional funds to the contract for the purpose of lead remediation at the Police Firearms Range.
Emergency action is requested so that necessary lead remediation can begin as soon as possible so Police can continue to use the range.
Ohio Technical Services, Inc. Contract Compliance No. 31-1640431, expiration date October 22, 2016.
Fiscal Impact: The cost of this modification is $38,340.00. Funding is available in the Division of Police General Fund Operating Budget, however a transfer of funds is necessary to provide appropriation in the correct object of expense. This ordinance is contingent on the passage of Ordinance 2853-2015.
Title
To authorize and direct the City Auditor to transfer $38,340.00 within the General Fund; to authorize the Finance and Management Director to modify a contract on behalf of the Facilities Management Division with Ohio Technical Services for lead remediation services at the Police Firearms Range; to authorize the expenditure of $38,340.00 from the General Fund; and to declare an emergency. ($38,340.00)
Body
WHEREAS, Ohio Technical Services (OTS) is the certified environmental remediation firm used by the Facilities Management Division, for which they are currently under contract (ED052596); and
WHEREAS, it is necessary to modify said contract for lead remediation services at the Police Firearms Range; and
WHEREAS, a transfer of funds within the Division of Police General Fund operating budget is necessary to provide appropriation in the correct object of expense; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Director to modify a contract with Ohio Technical Services, Inc. so that lead remediation can begin as soon as possible, thereby protecting the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to transfer $38,340.00 within the General Fund as follows:
From:
Dept/Div: 30-03
Fund: 10
OCA Code: 301382
Object Level One: 05
Object Level Three: 5572
Amount: $38,340.00
TO:
Dept/Div: 30-03
Fund: 10
OCA Code: 301572
Object Level One: 03
Object Level Three: 3376
Amount: $38,340.00
SECTION 2. That the Finance and Management Director is hereby authorized and directed to modify a contract, on behalf of the Facilities Management Division, with Ohio Technical Services, Inc. for lead remediation services at the Police Firearms Range.
SECTION 3. That the expenditure of $38,340.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 2, be and is hereby authorized and approved as follows:
Dept/Div: 30-03
Fund: 10
OCA: 301572
Object Level 01: 03
Object Level 03: 3376
Amount: $38,340.00
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and will take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.