Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Jess Howard Electric Company for the Solar Lighting 2022 Phase 2 Project. The contract amount is $187,000.00, with a contingency of $25,000.00, for a total of $212,000.00 being authorized by this ordinance.
The Solar Lighting 2022 Phase 2 Project seeks to provide solar site lighting to deter crime and increase the levels of safety and security in our parks. This solar lighting is also energy efficient and environmentally conscious. Dodge, New Beginnings, Driving, and Saunders Parks are proposed to receive these solar lights. There currently is not any functional solar lighting at Dodge or New Beginnings Park, contributing to a less than ideal environment for the park visitors and staff when it comes to safety. Driving Park and Saunders Park have solar site lighting along the walking path from previous solar lighting programs. This project will provide additional solar lighting along these paths, enhancing the security and safety of staff and park users at these locations. These projects are anticipated to begin in April 2023 and be substantially complete by November 2023.
Vendor Bid/Proposal Submissions (ODI designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on December 2, 2022 and received by the Recreation and Parks Department on January 10, 2023. Bids were received from the following companies:
Jess Howard Electric Company (MAJ): $187,000.00
Proline Electric (MAJ): $189,395.00
Evolved Lighting Solutions (MAJ): $252,000.00
After reviewing the bids that were submitted, it was determined that Jess Howard Electric Company was the lowest and most responsive bidder. Jess Howard Electric Company and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Jess Howard Electric Company, Co.
6630 Taylor Road
Blacklick, Ohio 43068
Jonathon Howard, (614) 861-1300
Contract Compliance Number, Tax ID: 006108, 31-4405752
Contract Compliance Expiration Date: November 18, 2024
Emergency Justification: Emergency action is requested in order to complete the installation of the solar lights to improve the safety and security of these parks for the immediate preservation of public safety.
Benefits to the Public: The addition of solar site lighting at Driving, Dodge, New Beginnings, and Saunders Parks will increase the safety and security of these parks for users and staff. This lighting will provide a deterrent for crime at these locations. The lack of proper lighting at these parks make the facilities within them less appealing for use by the general public. This project will continue the Recreation and Parks Department’s efforts to provide energy efficient, well maintained, and safe facilities in our communities.
Community Input/Issues: The community expects safety concerns to be addressed in a timely manner.
Area(s) Affected: Milo-Grogan (48), Franklinton (54), Near East (56), Livingston Avenue Area (62)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by maximizing the use of existing recreational facilities for enhanced programming and offerings. Additionally, providing this lighting will create a safer environment for park users and staff. Using energy-efficient solar lamps for the site lighting will provide greater efficiency at these locations as well.
Fiscal Impact: $197,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract. The balance of $15,000.00 on ACPO008416, established by Ordinance No. 3142-2022 in support of solar lighting installation at New Beginnings Park in the Milo-Grogan Neighborhood, from Neighborhood Initiative Subfund 100018 will be used for this contract. A total of $212,000.00 is available for this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Jess Howard Electric Company for the Solar Lighting 2022 Phase 2 Project; to authorize the transfer of $197,000.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2022 Capital Improvements Budget; to authorize the expenditure of $212,000.00 from the Recreation and Parks Voted Bond Fund and Neighborhood Initiative Subfund; and to declare an emergency. ($212,000.00)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into contract with Jess Howard Electric Company for the Solar Lighting 2022 Phase 2 Project; and
WHEREAS, it is necessary to authorize the transfer of $197,000.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2022 Capital Improvements Budget Ordinance 1896-2022 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $212,000.00 from the Recreation and Parks Voted Bond Fund 7702 and Neighborhood Initiative Subfund 100018; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Jess Howard Electric Company in order to complete the installation of the solar lights to immediately improve the safety and security of these parks, all for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Jess Howard Electric Company for the Solar Lighting 2022 Phase 2 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $197,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2022 Capital Improvements Budget Ordinance 1896-2022 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702 / P516020-100000 / Emergency Replacement - General Design & Construction Management (Voted Carryover) / $18,000 / $74 / $18,074 (to match cash)
Fund 7702 / P511000-100000 / Renovation - Misc. (Voted Carryover) / $756,167 / ($71,630) / $684,537
Fund 7702 / P516000-100000 / Emergency Replacement - Misc. (Voted Carryover) / $125,296 / ($125,296) / $0
Fund 7702 / P516020-100000 / Emergency Replacement - General Design & Construction Management (Voted Carryover) / $18,074 / ($74) / $18,000
Fund 7702 / P516003-100000 / Solar Lighting 2022 - Phase 2 (Voted Carryover) / $0 / $197,000 / $197,000
SECTION 7. For the purpose stated in Section 1, the expenditure of $212,000.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks and Voted Bond Fund 7702 and Neighborhood Initiative Subfund 100018 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance. The balance of $15,000.00 on ACPO008416 will be used for this contract.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.