Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Stantec Consulting Services Inc., in the amount of $422,984.23 for professional engineering services for the Lower Olentangy River Ecosystem Restoration Project (5th Ave. Dam), CIP No, 650706, for the Division of Sewerage and Drainage. This project primarily involves the modification or removal of the 5th Ave. Dam and restoration of 10,560 linear feet of the Olentangy River.
This project includes preliminary engineering (field surveys, structural and floodplain analyses, report, etc.), design engineering (preparation of construction documents, easements, maintenance plan, etc.), and construction inspection services (administration, inspection) for the removal of the Fifth Avenue Dam and construction of in-stream and riparian restoration features along the Olentangy River in the vicinity and upstream of the dam.
Work completed thus far (Phase I), covered by the original contract and contract mod 1, includes field survey, hydrographic survey, geomorphic assessment, sediment sampling and survey, structural analyses, floodplain evaluations, and preparation of a report.
Work to be completed as part of this contract modification (Phase II) includes a mussel survey, which is time sensitive. Additionally it requires preparing detail construction documents, easements, permitting, maintenance plan, etc. Phase III: Contract modification required. It is anticipated the consultant will perform construction administration/inspection services and post project inspection/ maintenance services.
A. Amount of additional funds to be expended: $422,984.23
Original Contract - $200,000.00 (Utilized EPA 319 Grant Funds)
Modification No. 1 - $ 73,460.80 (Utilized EPA 319 Grant Funds)
Current Modification No. 2 - $422,984.23
Future Modifications Phase III - $200,000.00
Total Proposal Amount: $896,445.03
Estimated total contract amount with all existing and future modifications: $896,445.03
Reasons additional goods/services could not be foreseen:
This modification was part of a phase plan. This is Phase II of a planned three phase project.
Reason other procurement processes are not used:
Stantec is the design firm contracted to complete this project. The project was set up to be jointly funded by EPA Section 319 grant monies and funds to be paid by the City, using certain accrued stipulated penalties, that, with approval of Ohio EPA, are authorized to be used on the project. Work completed thus far has been funded by EPA Section 319 Grant. Remaining design work shall be funded by the City.
How was the cost of modification determined:
Stantec prepared cost estimate to complete associated work.
B. Contract Compliance No.: 11-2167170 | (MAJ) | (Expires 01/07/2010)
C. Emergency Designation: Emergency designation is being requested for this ordinance because time sensitive work is currently under way and this funding will allow the project to continue uninterrupted. The time sensitive survey requires that the survey be completed by October 2010.
2. FISCAL IMPACT: This ordinance authorizes the transfer and expenditure of funds from within the G.O. Bond Fund (Fund 664) for the purpose of providing the necessary funding and authority required for this expenditure and to amend the 2010 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Stantec Consulting Services Inc., for the Lower Olentangy River Ecosystem Restoration Project (5th Ave. Dam); to transfer within the G.O. Bond Fund for the expenditure of $422,984.34; and to amend the 2010 Capital Improvements Budget, for the Division of Sewerage and Drainage; and to declare an emergency. ($422,984.23)
Body
WHEREAS, the Director of Public Utilities to entered into a 319 grant agreement with the Ohio EPA project for Lower Olentangy River Ecosystem Restoration Project (5th Ave. Dam) and restoration of 10,560 linear feet of the Olentangy River via Ordinance No. 1685-2006 passed by City Council on October 25, 2006; and
WHEREAS, the ordinance authorizes an encumbrance to expend funds established on AC026295 in the of $416,063.00 as authorized by Ordinance 1685-2006 passed by City Council on October 23, 2006; and
WHEREAS, Contract No. EL010263 Modification No. 1 was authorized by Ordinance No. 0145-2010, as passed by City Council on March 1, 2010, was executed April 15, 2010, and approved by the City Attorney April 19, 2010; and
WHEREAS, it is necessary to authorize the transfer within funds from the G.O. Bond Fund, (Fund 664) in the amount of $422,984.23 for purposes of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the G.O. Bond Fund, (Fund 664); and
WHEREAS, it is necessary to authorize an amendment to the 2010 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary for this Council to authorize the Director of Public Utilities to execute an engineering agreement with Stantec Consulting Services, in connection with the Lower Olentangy River Ecosystem Restoration Project, in order to continue a time sensitive mussel survey; for the immediate preservation of the public health, peace, property, and safety; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to enter into an agreement for professional engineering services with Stantec Consulting Services Inc., 1500 Lake Shore Drive, Columbus, Ohio 43204, in connection with the Lower Olentangy River Ecosystem Restoration Project (5th Ave. Dam) in accordance with the terms and conditions as shown in the forthcoming contract to be filed in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer of $422,984.23 within the Department of Public Utilities, Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sewerage and Drainage G.O. Bond Fund, Fund No. 664, Object Level Three 6676, as follows:
From:
Project No. | Project Name | OCA Code | Change
650429-100000 (carryover) | Cleveland Combined Sewer Rehab. | 650429 | (-$422,984.23)
To:
Project No. | Project Name | OCA Code | Change
650706-100000 (carryover) | Lower Olentangy River Ecosystem Restoration | 650706 | (+$422,984.23)
Section 3. That the Director of Public Utilities be and hereby is authorized to expend a total of $422,984.23 from the GO Bond Fund, (Fund 664) from the Lower Olentangy River Ecosystem Restoration Project (5th Ave Dam) | Fund 664 | Div. 60-05 | Proj. 650706-100000 (carryover) | 650706 | Object Level Three 6676.
Section 4. That the 2010 Capital Improvements Budget Ordinance 0564-2010 is hereby amended as follows, to provide sufficient budget for the award of the agreement stated herein:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650429-100000 (carryover) | Cleveland Combined Sewer Rehab. | $0 | $542,045 | (+$542,045) (est. authority for cancellation)
650429-100000 (carryover) | Cleveland Combined Sewer Rehab. | $542,045 | $119,060 | (-$422,985)
650706-100000 (carryover) | Lower Olentangy River Ecosystem Res. | $250,000 | $672,985 | (+$422,985)
Section 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 7. That said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.