Explanation
BACKGROUND:
This ordinance authorizes the Office of the City Auditor, Division of Income Tax, to enter into a contract with Horizon Chillicothe Telephone DBA Horizon Telcom Inc., for the replacement of various components of existing equipment in order to upgrade functionality and extend the life of the Voice over IP (VOIP) system of the Income Tax Division. The VOIP system will be migrated from the current NEC SV8300 sever to a NEC SV9300 server in order to effectively extend the current telephone equipment’s life. The original VOIP system was authorized by ordinance 0839-2011, passed June 15, 2011 and was selected over traditional telephone equipment due to enhanced methods of call distribution, monitoring productivity and increased security measures.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted support and services from the supplier.
FISCAL IMPACT:
Funds are available in the 2017 budget from the general fund in the amount of $29,874.59.
CONTRACT COMPLIANCE:
Vendor Name: Horizon Chillicothe Telephone CC#: 31-4147310 Expiration Date: 5/16/2018
(DAX Acct # 006009)
Title
To authorize the Office of the City Auditor, Division of Income Tax, to enter into a contract with Horizon Telecom Inc. to purchase an upgrade of hardware and software for the Division of Income Tax Division’s Voice over IP (VOIP) system, to authorize the expenditure of $29,874.59 from the general fund; and to declare an emergency. ($29,874.59)
Body
WHEREAS, the Voice Over IP(VOIP) system of the Income Tax Division of the Office of the City Auditor requires an upgrade, which will entail the replacement of several existing system components in order to enhance functionality, and
WHEREAS, the hardware and software upgrade will effectively extend the current system’s life; and
WHEREAS, an emergency exists in the daily operation of the Office of the City Auditor, Division of Income Tax, in that it is immediately necessary for the Division of Income Tax to enter into a contract Horizon Telecom Inc. in order to facilitate and maintain uninterrupted support and services and for the preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Office of the City Auditor, Division of Income Tax, be and is hereby authorized to enter into a contract with Horizon Telecom Inc. for the upgrade of the Division of Income Tax’s VOIP system.
SECTION 2. That the expenditure of $29,874.59 or so much thereof as may be necessary is hereby authorized in Fund 1000 General Fund, Dept-Div 2202 Division of Income Tax, object class 03 contractual services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.