Explanation
1. BACKGROUND
The Division of Planning and Operations utilizes digger derrick trucks to dig holes, hoist and set traffic poles and lift other materials for day to day operations. This Digger Derrick Truck will replace a unit that is beyond its useful service life and provide for a more reliable fleet to carry out services provided by the Division. This purchase is consistent with the division's fleet replacement program.
The Purchasing Office opened formal competitive bids on November 8, 2012 for one (1) digger derrick truck. One (1) bid was received.
After a review of the bid, the Department of Public Service recommends an award be made for a one-time contract to the lowest, responsive and responsible and best bidder as follows:
Center City International Truck Inc.
Line Item 1 - One (1) Digger Derrick Truck
The estimated expenditure for this award is $200,618.32
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Center City International Truck Inc.
This unit is to replace BT-13132.
2. CONTRACT COMPLIANCE INFORMATION
Center City International Truck Inc.’s contract compliance number is 31-1048371 and expires 8/22/14.
3. FISCAL IMPACT
Funds for this expenditure are budgeted in the 2012 C.I.B within the Streets and Highways G.O. Bonds Fund, no. 704.
4. EMERGENCY DESIGNATION
This legislation is requested to be heard as an emergency to ensure that the Digger Derrick is available for immediate use.
Title
To authorize the Director of Finance and Management to enter into a contract for the purchase of one (1) Digger Derrick Truck from Center City International Truck Inc., for the Division of Planning and Operations; and to authorize the expenditure of $200,618.32 from the Street and Highway Improvement Fund; and to declare an emergency. ($200,618.32)
Body
WHEREAS, the Division of Planning and Operations is responsible for digging holes to set traffic poles throughout the City, and
WHEREAS, the Division of Planning and Operations is in need of a Digger Derrick Truck, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, this purchase has been approved by the Fleet Management Division and this equipment does not offer environmentally preferred fuel options at this time, and
WHEREAS, funds are available in the Street and Highway Improvement Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to purchase said Digger Derrick Truck for the preservation of the Public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Center City International Trucks Inc. 4200 Currency Drive Columbus, OH 43228 for the purchase of one (1) Digger Derrick Truck in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the sum of $200,618.32 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, number 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount.
704 / 530020-100000 / Street Equipment / 06-6651 / 591246 / $200,618.32
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.