Explanation
Background: This legislation authorizes the Director of the Department of Technology to enter into contract with Unisys Corporation, for the purchase of a CX300 disk storage unit that includes hardware and software support. The Department of Technology utilizes storage units and services, provided by Unisys, to support specialized applications that allow the department to analyze, examine and integrate data source and operating environments that effect the daily operational functions of the Auditor's Office payroll application and Public Safety police LEADS (Law Enforcement Agencies Data System) applications that are maintained by the Department of Technology. This purchase will replace the current storage unit that has become obsolete. Also, it will allow the department to consolidate and manage stored data for various city agencies, while ensuring continued service without interruption from hardware malfunction. This purchase is part of the department's system migration project.
This equipment must be purchased through Unisys due to the configuration of the current platform and to maintain the current level of support. As such, the Department of Technology has an immediate need to waive the competitive bidding provisions of the Columbus City Code 329.27.
Funds for this contract have been identified in the Department of Technology, Information Services Capital Improvements Fund.
This ordinance also authorizes the transfer of cash from other projects within the aforementioned fund and also authorizes an amendment to the 2004 CIB, to accommodate the expenditure authorized by this ordinance.
Fiscal Impact: The funds needed for this project have been identified within the 2004 Information Services Capital Improvement Budget. Existing cash is being transferred from other projects for which cash is not immediately necessary.
Emergency: Emergency action is requested to continue uninterrupted services needed for daily operational business.
Contract Compliance: 38-0387840 Expiration Date: 03/26/2007
Title
To authorize the Department of Technology to enter into contract with Unisys Corporation for the purchase of a CX300 disk storage unit inclusive with hardware and software support, for the Department of Technology; to waive competitive bidding provisions of the Columbus City Code; to authorize the transfer of cash between projects in the Information Services Capital Fund; to amend the 2004 capital improvements budget; and to authorize the expenditure of $46,925.00 for the purchase of a CX300 disk storage unit that includes hardware and software support, and to declare an emergency. ($46,925.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to enter into contract with Unisys Corporation, for the purchase of a CX300 disk storage unit inclusive with hardware and software support; and
WHEREAS, the Department of Technology utilizes storage units and services, provided by Unisys, to support specialized applications that allow the department to analyze, examine and integrate data source and operating environments that effect the daily operational functions of the Auditor's Office payroll application and Public Safety police LEADS (Law Enforcement Agencies Data System) applications that are maintained by the Department of Technology; and
WHEREAS, this purchase will replace the current storage unit that has become obsolete. Also, it will allow the department to consolidate and manage stored data for various city agencies, while ensuring continued service without interruption from hardware malfunction; and
WHEREAS, due to the current platform configuration and to maintain the current level of support, the Department of Technology must waive the competitive bidding provisions of the Columbus City Code 329.27; and
WHEREAS, it is necessary to transfer cash within projects and amend the 2004 capital improvements budget for this purpose; and
WHEREAS, there is sufficient capital authority in the system migration project to accommodate this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the city in that it is immediately necessary to enter into contract with Unisys Corporation, for the purchase of a CX300 storage unit inclusive with hardware and software support, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE CITY COUNCIL OF COLUMBUS:
Section 1. That the Director of the Department of Technology is hereby authorized to enter into a contract with Unisys Corporation, in the amount of $46,925.00 for the purchase of a CX300 storage unit inclusive with hardware and software support.
Section 2. That the City Auditor is hereby authorized and directed to transfer monies within the Information Services Bond Fund, Subfund No. 514-002, Department of Technology, Information Services Division, Division No. 47-02, as follows:
From:
Project Number: 470016|Project Name: UPS Upgrade |Amount: $6,949
Project Number: 470022|Project Name: Windows 2003 Operating/Server |Amount: $24,878.33
Project Number: 470030|Project Name: Hardware Upgrade |Amount: $12.22
Project Number: 470032|Project Name: SAN Mass Storage |Amount: $12,585.45
To:
Project Number: 470005|Project Name: System Migration |Amount: $44,425.00
Section 3. That the 2004 capital improvements budget for the Department of Technology, department number 4702, information services capital fund, fund number 514, subfund number 002 is hereby amended as follows in order to establish sufficient funding authority:
Current 2004 CIB:
Project Number: 470022|Project Name: Windows 2003 Operating/Server |Amount: $250,000
Project Number: 470032|Project Name: SAN Mass Storage |Amount: $725,000
Project Number: 470005|Project Name: System Migration |Amount: $0
Revised CIB:
Project Number: 470022|Project Name: Windows 2003 Operating/Server |Amount: $225,122
Project Number: 470032|Project Name: SAN Mass Storage |Amount: $712,415
Project Number: 470005|Project Name: System Migration |Amount: $46,925
Section 4. That for paying for the cost of this project, the expenditure, in an amount not to exceed $46,925.00, or as much thereof as may be needed is hereby authorized from the Information Services Capital Improvement Fund, Fund 514, Subfund 002, Department/Division 47-02, is hereby authorized as follows:
Dept/Div. 47-02|Fund: 514|Sub fund: 002|Project Number: |Project name: 470005 | OCA Code: 470005 |Obj. Level 1: 06|Obj. Level 3: 6655 | Amount: $46,925.00
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.