Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to enter into contract with Truck Country of Indiana Inc dba Stoops Freightliner-Quality Trailer for the purchase of one (1) Automated Side Loader 20+0 CNG Powered Garbage Truck, on behalf of the Department of Public Service, Division of Refuse Collection. In 2023, a vehicle was put into production by the vendor due to missed communications between the city and the vendor, and the vehicle is now ready for delivery. This purchase will assist the Division with adding to the city-owned fleet of operable garbage trucks and preserving the current schedule for refuse collection throughout the City.
The Division of Refuse Collection provides waste pick-up and disposal service throughout the City of Columbus. Due to long lead times associated with the production and delivery of new vehicles and needed repairs and/or the replacement of current vehicles, this critical operation does not have enough functional vehicles to fulfill daily operations. Due to missed communications from 2023, an additional vehicle was put into production without an associated purchase order and is now ready for delivery. Therefore, the purchase of a readily available vehicle appropriate for this type of operation is necessary to avoid the interruption of City scheduled refuse collection services.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Truck Country of Indiana Inc dba Stoops Freightliner-Quality Trailer.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Truck Country of Indiana Inc dba Stoops Freightliner-Quality Trailer, is CC013531 and expires 12/23/2026.
3. FISCAL IMPACT
Funds for this purchase are budgeted and available in the Refuse Bond Fund, Fund 7703.
4. REQUEST FOR WAIVER OF FORMAL COMPETITIVE BIDDING REQUIREMENTS
A request for waiver of the formal competitive bidding requirements of Columbus City Code Chapter 329 is requested for this purchase so that the Division of Refuse Collection can add an already completed vehicle to the fleet in order to provide uninterrupted waste pick-up and disposal service throughout the City of Columbus.
5. EMERGENCY DESIGNATION
Emergency action is requested to expedite the purchase of the Automated Side Loader 20+0 CNG powered garbage truck due to an immediate need to purchase this vehicle as it was put into production due to missed communications from 2023 and is now ready for delivery. There is an immediate need to pay the vendor for their services without unnecessary delay due to missed communications, all for the immediate preservation of the public health, peace, property, safety and welfare.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Public Service, Division of Refuse Collection, to enter into contract with Truck Country of Indiana Inc dba Stoops Freightliner-Quality Trailer, for purchase of one (1) Automated Side Loader 20+0 CNG powered garbage truck; to waive the competitive bidding provisions of Columbus City Code; to authorize the expenditure of $458,271.00 from the Refuse Bond Fund; and to declare an emergency. ($458,271.00)
Body
WHEREAS, the Department of Public Service, Division of Refuse Collection has a need for one (1) Automated Side Loader 20+0 CNG powered garbage truck; and
WHEREAS, the Director of Finance and Management is authorized to enter into a contract with Truck Country of Indiana Inc dba Stoops Freightliner-Quality Trailer, for purchase of one (1) Automated Side Loader 20+0 CNG powered garbage truck for the Division of Refuse Collection; and
WHEREAS, it is in the City's best interests to waive the competitive bidding provisions of City Code Chapter 329 to procure this equipment due to the shortage of operable garbage trucks, the immediate need to continue current refuse collection schedules and due to missed communications from 2023, where an additional vehicle was put into production without an associated purchase order; and
WHEREAS, funds for this purchase are available in the Refuse Bond Fund, Fund 7703; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Refuse Collection, in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order for the purchase of the one (1) Automated Side Loader 20+0 CNG powered garbage truck with Truck Country of Indiana Inc dba Stoops Freightliner-Quality Trailer due to the need to pay the vendor for their services without unnecessary delay due to missed communications, and the need to increase the existing fleet due to the shortage of operable garbage trucks, all for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contract and establish purchase orders with Truck Country of Indiana Inc dba Stoops Freightliner-Quality Trailer for the purchase of one (1) Automated Side Loader 20+0 CNG powered garbage truck, for the Department of Public Service, Division of Refuse Collection.
SECTION 2. That the expenditure of $458,271.00, or so much thereof as may be needed, is hereby authorized in Fund 7703 (Refuse Bond Fund), Dept-Div 5902 (Division of Refuse Collection), Project P520001-100000 (520001 - 100000 Mechanized Collection Equipment), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That City Council finds it is in the best interest of the City of Columbus to waive the formal competitive bidding requirements of City Code Chapter 329 and does hereby waive the same.
SECTION 4. That funds are hereby deemed appropriated and expenditures and transfers are authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.