Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Setterlin Building Company for the Facilities - Marion Road Refuse Warehouse Renovation Ph 1 project and to provide payment for construction, construction administration and inspection services.
This contract includes the demolition of roof mounted HVAC equipment, installation of a new roofing system, and installation of new ground mounted HVAC equipment. Work also includes demolition of old office space, construction of new office space and locker rooms, and reconfiguration of storage areas. The building will be continuously occupied during construction. This project contains several alternates related to asphalt and parking lot work, as well as window installation, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is July 22, 2026. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on May 20, 2026, (all majority). Two of the bids were deemed non-responsive due to not meeting City of Columbus, Office of Construction Prequalification requirements relating to subcontractors. The remaining bids were deemed responsive and were fully evaluated and tabulated as follows, including alternate bid items:
Company Name Bid Amount City/State Majority/ODI Certification
Setterlin Building Company $3,957,402.00 Columbus, OH Majority
2K General Co $3,983,353.00 Delaware, OH Majority
Award is to be made to Setterlin Building Company as the lowest responsive and responsible and best bidder for their bid of $3,957,402.00, including alternates. The amount of construction administration and inspection services will be $12,000.00. The total legislated amount is $3,969,402.00.
As part of their bid Setterlin Building Company has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
John Eramo & Sons, Inc. Hilliard, Ohio MAJ
M Squared, LLC Marion, Ohio MAJ
Harold J. Becker Company, Inc. Columbus, Ohio MAJ
Combs Interior Specialties, Inc. Fairborn, Ohio MAJ
First Call Mechanical Services, LLC Grove City, Ohio N/A
Accurate Mechanical, Inc. Chillicothe, Ohio MAJ
Proline Electric, Inc. Lancaster, Ohio MAJ
S&S Midwest Fire Protection, LLC Worthington, Ohio MAJ
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Setterlin Building Company is CC004372 and expires 4/9/27.
3. PRE-QUALIFICATION STATUS
Setterlin Building Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
This is a budgeted expense of $3,969,402.00 within the Refuse Collection Bond Fund, Fund 7703. An amendment and transfer of funds will be necessary to properly align budget and cash with the project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete the needed roofing improvements at the earliest possible time to ensure the safety and security of building tenants and materials.
Title
To amend the 2025 Capital Improvement budget; to authorize the transfer of funds within the Refuse Collection Bond Fund; to authorize the Director of Public Service to enter into contract with Setterlin Building Company for the Facilities - Marion Road Refuse Warehouse Renovation Ph 1 project; to authorize the expenditure of up to $3,969,402.00 from the Refuse Collection Bond Fund for the project; and to declare an emergency. ($3,969,402.00)
Body
WHEREAS, the Department of Public Service is engaged in the Facilities - Marion Road Refuse Warehouse Renovation Ph 1 project; and
WHEREAS, the work for this project consists of the demolition of roof mounted HVAC equipment, installation of a new roofing system, and installation of new ground mounted HVAC equipment. Work also includes demolition of old office space, construction of new office space and locker rooms, and reconfiguration of storage areas. The building will be continuously occupied during construction. This project contains several alternates related to asphalt and parking lot work, as well as window installation; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Setterlin Building Company will be awarded the contract for the Facilities - Marion Road Refuse Warehouse Renovation Ph 1 project; and
WHEREAS, the Department of Public Service requires funding to be available for the Facilities - Marion Road Refuse Warehouse Renovation Ph 1 project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7703, the Refuse Collection Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to authorize an expenditure of up to $3,969,402.00 from the Refuse Collection Bond Fund for this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director enter into contract with Setterlin Building Company to complete the needed roofing improvements to ensure the safety and security of building tenants and materials, all for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by ordinance 1790-2025 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7703 / P520001-100000 / Mechanized Collection Equipment (Voted Carryover) / $7,366,734.00 / ($3,969,402.00) / $3,397,332.00
7703 / P590130-100072 / Facilities - Marion Road Refuse Warehouse Renovation Ph 1 (Voted Carryover) / $0.00 / $3,969,402/ $3,969,402
SECTION 2. That the transfer of $3,969,402, or so much thereof as may be needed, is hereby authorized within Fund 7703 (Refuse Collection Bond Fund), from Dept-Div 5902 (Refuse Collection), Project P520001-100000 (Mechanized Collection Equipment), Object Class 06 (Capital Outlay) to Dept-Div 5902 (Refuse Collection), Project P590130-100072 (Facilities - Marion Road Refuse Warehouse Renovation Ph 1), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Setterlin Building Company, 560 Harmon Avenue, Columbus, Ohio 43223, for the Facilities - Marion Road Refuse Warehouse Renovation Ph 1 project in the amount of up to $3,957,402.00 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $12,000.00.
SECTION 4. That the expenditure of $3,969,402.00, or so much thereof as may be needed, is hereby authorized in Fund 7703 (Refuse Collection Bond Fund), Dept-Div 5902 (Refuse Collection), Project P590130-100072 (Facilities - Marion Road Refuse Warehouse Renovation Ph 1), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.