Explanation
BACKGROUND:
On November 24, 2008 Council approved and passed ordinance 1738-2008 that authorized the Director of the Department of Public Utilities to enter into an agreement with PerkinElmer Health Sciences, Inc. in the amount of $519,852.00 for the design, purchase and implementation of a new Laboratory Information Management System with accompanying Operations Data System. The selection of PerkinElmer Health Sciences was performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals."
PerkinElmer Health Sciences, Inc. subcontracted with Hach Company to provide the WIMS software as part of the overall technology system investment. As the prime contractor, PerkinElmer Health Sciences, Inc. purchased the WIMS software licenses with the first year of maintenance and support on behalf of the Department of Public Utilities. This legislation will enable the Director of the Department of Technology and the Director of the Department of Public Utilities to continue with software support by entering into an agreement with Hach Company.
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities to enter into an annual agreement (Service Contract # HACH128744) with Hach Company for maintenance and support of a Water Information Management System (WIMS). The twelve month term period for maintenance and support is October 1, 2010 through September 30, 2011. This agreement provides computer programming software maintenance on the WIMS system and obligates Hach Company to provide upgrades, new releases, and technical support for the software licensed to the Department of Public Utilities. The amount of funds needed for this annual maintenance and support agreement is $13,621.00. This ordinance also requests approval to continue services provided by Hach Company in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined the Hach Company is the sole distributor of WIMS, and does not utilize distributors or re-sellers to provide support for its WIMS software product.
WIMS enables the Division of Sewerage and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information, incorporate input from plant operations data sources, track 79,000 tests on 16,000 different samples annually, and transfer approved results to end users automatically. The WIMS system has replaced out dated information systems, allowing DOSD and DOPW to satisfy their regulatory reporting requirements more efficiently.
EMERGENCY: Emergency designation is requested to immediately facilitate prompt payment and to avoid interruption in the performance of services necessary in the usual daily operation.
FISCAL IMPACT: In 2008 $519,852.00 was established on a contract (purchase order EL008929) with PerkinElmer Health Sciences, Inc. for software and related services to support the LIMS and WIMS project. Passage of this ordinance will authorize $13,621.00 to be expended for the WIMS maintenance and support agreement for a 12 month term period being October 1, 2010 through September 30, 2011.
CONTRACT COMPLIANCE:
Hach Company 420704420 Expiration Date: 02/24/2012
Title
To authorize the Director of the Department of Technology and the Director of the Department of Public Utilities to enter into an annual agreement with Hach Company to provide software maintenance and support on the WIMS system; in accordance with sole source procurement provisions of the Columbus City Code; to authorize the expenditure of $13,621.00 from the Department of Technology Internal Service Fund; and to declare an emergency. ($13,621.00)
Body
WHEREAS, the Director of the Department of Technology and the Director of the Department of Public Utilities have a need to enter into an annual agreement for software maintenance and support with Hach Company; as it is best to continue with these services in order to provide continuous support to the Department of Public Utilities to insure the required management of water quality information and reporting; and
WHEREAS, this agreement provides software maintenance and support on the WIMS system and obligates the vendor to provide upgrades, new releases and technical support for the software licensed to the Department of Public Utilities for a twelve month term period from October 1, 2010 through September 30, 2011; and
WHEREAS, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology and the Department of Public Utilities in that it is immediately necessary to establish an annual agreement with Hach Company to provide software maintenance and support on the WIMS system so as not to negatively impact the operation of the services provided by the Department of Public Utilities thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology and the Director of the Department of Public Utilities is hereby authorized to enter into an annual agreement (Hach Service Contract # HACH128744) with Hach Company to provide software maintenance and support on the WIMS system, and of which the agreement also obligates Hach Company to provide upgrades, new releases and technical support on the software licensed to the Department of Public Utilities, in the amount of $13,621.00 for a twelve month term period from October 1, 2010 through September 30, 2011.
SECTION 2: That the expenditure of $13,621.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-01|Fund:514|Sub-fund:550|OCA Code:514550|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $830.88 Electricity
Div.:47-01|Fund:514|Sub-fund:600|OCA Code:514600|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $5,284.95 Water
Div.:47-01|Fund:514|Sub-fund:650|OCA Code:514650|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $5,925.14 Sewers and Drains
Div.:47-01|Fund:514|Sub-fund:675|OCA Code:514675|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $1,580.03 Stormwater
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.