Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a professional services contract with Carpenter Marty Transportation Inc. in the amount of up to $500,000.00 for the Resurfacing - Urban Paving FRA-40-12.50 (Broad Street) PID106272 project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the department to complete capital budget commitments and to implement the Resurfacing - Urban Paving FRA-40-12.50 (Broad Street) PID106272 project, which includes resurfacing of the limits from Parsons Avenue / Hamilton Avenue to Wolf-Park Drive East along the East Broad Street corridor along with partial and full depth pavement repairs. The project will also include the construction of ADA compliant curb ramps and pedestrian signals where required along with curb and sidewalk replacement. Additional project work will include spot curb replacement, impacted driveway apron replacement, intersection details, typical sections, traffic control (pavement markings and signage) and traffic signal improvements. The design work may also include the evaluation of pavement, roadside safety devices and drainage.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Resurfacing - Urban Paving FRA-40-12.50 (Broad Street) PID106272 contract. The project was formally advertised on the Vendor Services and Bonfire web sites from February 26, 2025, to March 26, 2025. The City received four (4) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on April 3, 2025. The responding firms were:
Company Name City/State Majority/MBE/WBE/VET/EBE/LGBTBE/SLBE
A. Morton Thomas and Associates Columbus, OH MAJ
Glaus, Pyle, Schomer, Burns, Columbus, OH MAJ
and DeHaven Inc.
DLZ Ohio, Inc. Columbus, OH MBE
Carpenter Marty Transportation Inc. Columbus, OH MAJ
Carpenter Marty Transportation Inc. received the highest score by the evaluation committee and will be awarded the Resurfacing - Urban Paving FRA-40-12.50 (Broad Street) PID106272 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Carpenter Marty Transportation Inc.
The certification of Carpenter Marty Transportation Inc. was in good standing at the time the bid was awarded. The certification of Kramb Consulting LLC will be updated before the contract is fully executed. All other associated subcontractor certifications were in good standing at the time the bid was awarded.
As part of their bid Carpenter Marty Transportation Inc. has proposed the following 3 subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
Cap-stone & Associates Inc. Columbus, OH WBE
Toole Design Group LLC Columbus, OH WBE
Kramb Consulting LLC Dublin, OH MAJ
2. CONTRACT COMPLIANCE INFORMATION
Carpenter Marty Transportation Inc.’s contract compliance number is CC008494 and expires 10/13/2025.
3. FISCAL IMPACT
Funding for this contract is available and appropriated within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2024 Capital Improvement Budget is required to establish sufficient budget authority for the project.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with a City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time and meet the requirements of the design services for upcoming Urban Paving project(s) planned in FY25 and preserve the safety of the traveling public.
Title
To amend the 2024 Capital Improvement Budget; to authorize the Director of the Department of Public Service to enter into contract with Carpenter Marty Transportation Inc. for the Resurfacing - Urban Paving FRA-40-12.50 (Broad Street) PID106272 project; to authorize the expenditure of $500,000.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($500,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the department to implement the Resurfacing - Urban Paving FRA-40-12.50 (Broad Street) PID106272 project, which includes resurfacing of the limits from Parsons Avenue / Hamilton Avenue to Wolf-Park Drive East along the East Broad Street corridor along with partial and full depth pavement repairs; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Resurfacing - Urban Paving FRA-40-12.50 (Broad Street) PID106272 Project; and
WHEREAS, Carpenter Marty Transportation Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Carpenter Marty Transportation Inc. for the provision of professional engineering consulting services described above in the amount of up to $500,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2024 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with a City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Carpenter Marty Transportation Inc. to ensure the safety of the traveling public and meet the requirements of the design services for upcoming Urban Paving project(s) planned in FY25, all for the immediate preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvements Budget authorized by ordinance 1907-2024 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530282 - 100051 / Resurfacing - Resurfacing Projects (Voted Carryover) / $1,535,214.00 / ($500,000.00) / $1,035,214.00
7704 / P530282 - 100167 / Resurfacing - Urban Paving FRA-40-12.50 (Broad St) PID106272 (Voted Carryover) / $0.00 / $500,000.00 / $500,000.00
SECTION 2. That the Director of the Department of Public Service be and is hereby authorized to enter into a professional services contract with Carpenter Marty Transportation Inc., at 6612 Singletree Drive, Columbus, Ohio 43229, for the Resurfacing - Urban Paving FRA-40-12.50 (Broad St) PID106272 project in the amount of up to $500,00.00.
SECTION 3. That the expenditure of $500,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), P530282-100167 (Resurfacing - Urban Paving FRA-40-12.50 (Broad St) PID106272), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.