Explanation
BACKGROUND
This legislation authorizes the Director of Technology to renew services provided within an existing contract, associated with purchase order EL007511, with Lawson Software, for software application annual maintenance and support services, associated with the Central Payroll and Human Resources Information Management System. The original contract provided language that allows for renewals for up to five years, and contract modifications as mutually agreed by all parties having jurisdiction thereof and approval of a City of Columbus, certified purchase order. The coverage period associated with this renewal is for twelve months, from June 1, 2010 through May 31, 2011 and is the third year of a five year renewal.
Fiscal Impact: There was no cost for the first six months of maintenance. During fiscal year 2008, the Department of Technology expended $80,000.00 for eight months of maintenance service, with a coverage period from June 1, 2008 through January 31, 2009. The amount of $38,643.75 was expended for the same services with a coverage period from February 1, 2009 through May 31, 2009. Also, in 2009, the amount of $124,468.49 was for a twelve month coverage, second year of a five year renewal, with the coverage period of June 1, 2009 through May 31, 2010. Funding for this third year renewal in the amount of $130,691.93 is available within the Department of Technology's Information Services Fund, with a coverage period from June 1, 2010 through May 31, 2011. The funding authorized by this ordinance will bring the contract aggregate total for maintenance and support to $373,804.17.
Contract Compliance:
Lawson Software - 41-1251159 - Expiration 09/02/2011
Title
To authorize the Director of the Department of Technology to renew an existing contract with Lawson Software for annual maintenance and support services associated with the Central Payroll and Human Resources Information Management System; and to authorize the expenditure of $130,691.93 from the Department of Technology's Information Services Fund. ($130,691.93)
Body
WHEREAS, an existing contract, associated with purchase order EL007511, with Lawson Software, allows for software application annual maintenance and support services, associated with the Central Payroll and Human Resources Information Management System, and
WHEREAS, the original contract provided language that allows for renewals for up to five years, and contract modifications as mutually agreed by all parties having jurisdiction thereof and approval of a City of Columbus, certified purchase order, and
WHEREAS, the coverage period associated with this renewal is for twelve months, from June 1, 2010 through May 31, 2011 and is the third year, with the cost of $130,691.93, and
WHEREAS, the Department of Technology will need to renew a contract with Lawson Software to continue the maintenance and support without interruption of service, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to renew an annual maintenance and support contract with Lawson Software with a coverage period from June 1, 2010 through May 31, 2011, the third year of a five year renewal, at a cost of $130,691.93.
SECTION 2: That the expenditure of $130,691.93 or so much thereof as may be necessary is hereby authorized to be expended as follows:
Dept./Div.: 47-02| Fund: 514| Subfund:001|OCA Code: 470202| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $130,691.93
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.