Explanation
BACKGROUND: This ordinance is for the option to purchase Aftermarket Auto Parts. The Aftermarket Auto Parts Universal Term Contract (UTC) is used by the Fleet Management Division to purchase parts and maintain the City's fleet of vehicles. The term of the proposed option contract would be through June 30, 2014. The contract may be extended for two (2) additional one (1) year terms subject to mutual agreement by both parties. The Purchasing Office opened formal bids on June 7, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA004414). Two hundred and seven (MBE:0, FBE:2) bids were solicited; Three (3) bid proposals (MBE:0, FBE:0) were received. Genuine Parts Company, NAPA Auto Parts was the lowest, responsive, responsible bidder on the following categories: Engine Parts, A/C Parts, Emission Parts, Electric / Charging, Drivetrain Parts, Brake Parts, Filters, Belts and Hoses.
The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidder as follows:
Genuine Parts Company, NAPA Auto Parts, CC#580254510 (Expires 11/28/2013)
Total Estimated Annual Expenditure: $ 2,500,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, there may be a potential delay in aftermarket auto parts delivery to the City of Columbus.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund.
Title
To authorize and direct the Finance and Management Director to enter into one (1) UTC contract for the option to purchase Aftermarket Auto Parts with Genuine Parts Company, NAPA Auto Parts; to authorize the expenditure of one (1) dollar dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on June 7, 2012 and selected the lowest, responsive, responsible and best bid. Three (3) bids were received; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, Aftermarket Auto Parts UTC will be used to maintain the City's vehicle fleet, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division that it is immediately necessary to enter into one (1) contract for an option to purchase Aftermarket Auto Parts to ensure uninterrupted supply of materials and services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for an option to purchase Aftermarket Auto Parts with Solicitation SA004414; contract is through June 30, 2014 and may be extended for two (2) additional one year terms subject to mutual agreement by both parties:
Genuine Parts Company, NAPA Auto Parts; awarded Engine Parts, A/C Parts, Emission Parts, Electric / Charging, Drivetrain Parts, Brake Parts, Filters, Belts and Hoses; Amount $1.00.
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.