Explanation
Background: This legislation authorizes the Finance and Management Director to enter into contract for the Facilities Management Division with Axiom Mechanical Services to replace a compressor for a York Chiller at the Fire Training Academy, 3639 Parsons Avenue. The current compressor is beyond repair. There are four compressors operating in this building. With the loss of this compressor, the air conditioning unit is operating below full capacity. If another compressor were to fail, the potential for air conditioning failure exists.
Formal proposals were solicited on July 13, 2006. Three firms submitted proposals on July 20, 2006 as follows: (0 MBE, 1 FBE).
Axiom Mechanical Services $26,825.00
*General Temperature Control, Inc. $27,365.00
Pete Miller, Inc. $30,100.00
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Axiom Mechanical Services.
Emergency action is requested in order to ensure that air conditioning service is not interrupted to the Fire Training Academy, 3639 Parsons Avenue.
Fiscal Impact: Funds are available within the Safety Voted Bond Fund. The total cost of the contract is $26,825.00. Kirk Williams Services Company, LLC d.b.a. Axiom Mechanical Services Contract Compliance Number 55-0829335, expiration 10/08/2006.
Title
To amend the 2006 Capital Improvements Budget, to authorize the transfer of cash between projects in the Safety Voted Bond Fund, to authorize the Finance and Management Director to enter into contract for the Facilities Management Division with Axiom Mechanical Services for the replacement of a compressor in a York chiller at the Fire Training Academy, 3639 Parsons Avenue; to authorize the expenditure of $26,825.00 from the Safety Voted Bond Fund, and to declare an emergency. ($26,825.00)
Body
WHEREAS, a compressor in a York chiller at the Fire Training Academy, 3639 Parsons Avenue, is broken beyond repair, and
WHEREAS, it is necessary to replace said compressor in order to ensure that air conditioning service continues at this location, and
WHEREAS, the Facilities Management Division recommends acceptance of the bid submitted by Axiom Mechanical Services as the most responsive and responsible bid, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Axiom Mechanical Services for the replacement of a compressor in a York chiller at the Fire Training Academy, 3639 Parsons Avenue, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2006 Capital Improvement Budget is hereby amended as follows:
CURRENT CIB:
Dept/Div: 30-04|Fund: 701|Project Number 340103|Project Name - Fire Facility Renovation|Amount $544,675.00
REVISED CIB:
Dept/Div: 30-04|Fund: 701|Project Number 340103|Project Name - Fire Facility Renovation|Amount $571,500.00
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-04|Fund: 701|Project Number 340113|Project Name - Fire Station #35 Waggoner Rd|Amount $26,825.00
TO:
Dept/Div: 30-04|Fund: 701|Project Number 340103|Project Name - Fire Facility Renovation|Amount $26,825.00
SECTION 3. That the Finance and Management Director is authorized to enter into contract for the Facilities Management Division with Axiom Mechanical Services for the replacement of a compressor in the York chiller at the Fire Training Academy, 3639 Parsons Avenue.
SECTION 4. That the expenditure of $26,825.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103
OCA Code: 644559
Object Level 1: 06
Object Level 3: 6620
Amount: $26,825.00
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.