Title
To authorize and direct the City Auditor to transfer $475,000.00 from the Special Income Tax Fund to the Safety Bond Fund; to authorize the appropriation of said funds; to authorize and direct the Finance and Management Director to issue a purchase order to Ferrara Fire Apparatus Inc. in the amount of $475,000.00, for the purchase of an air supply vehicle for the Fire Division; to authorize the expenditure of $475,000.00 from the Safety Bond Fund; and to declare an emergency. ($475,000.00)
Explanation
BACKGROUND The Fire Division is in need to purchase an air supply vehicle to replace the current air supply vehicle in it's fleet; this ordinance authorizes and directs the Finance Director to issue a purchase order to Ferrara Fire Apparatus Inc. in the amount of $475,000.00, for this purchase, via the Safety Bond Fund, in accordance with Solicitation SA002384. The air supply vehicle supplies all fire stations with compressed air used in self-contained breathing apparatus for firefighting.
Bid Information/Contract Compliance: Bids were solicited via the Purchasing Division via Solicitation SA002384, with Ferrara Fire Apparatus Inc. submitting the lowest, best, responsive and responsible bid of $475,000.00. The second highest bidder was Hackney who submitted a bid of $483,273.00.
Contract Compliance: 72-1129363, expiring 8/14/2008
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds, and immediate purchase of this equipment.
FISCAL IMPACT: Unencumbered cash will be available upon transfer from the Special Income Tax Fund to the Fire Division's Safety Voted Bond Fund for this purchase. This is a temporary funding measure; upon the sale of bonds, the Special Income Tax Fund will be reimbursed. The purchase of this air supply vehicle has been approved for funding from the Special Income Tax Fund.
Bids were estimated to arrive at $350,000.00; with the bid arriving at $475,000.00, the difference is $125,000.00.
Body
WHEREAS, the Fire Division is in need to replace the current air supply vehicle in it's fleet; and
WHEREAS, bids were solicited via the Purchasing Division as Solicitation SA002384, with Ferrara Fire Apparatus Inc. submitting the lowest, best, responsive and responsible bid; and
WHEREAS, a transfer of funds from the Special Income Fund is necessary to fund this purchase; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations which the City will issue to finance this purchase is presently expected not to exceed $475,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to purchase said rescue equipment for the aforementioned purpose for the preservation of the public health, peace, property, safety, and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the sum of $475,000.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Fire Safety voted Bond Fund at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the amount of $475,000.00 is hereby transferred and appropriated to the Fire Division 30-04, Safety Voted Bond Fund, Fund 701, Apparatus Replacement Project 340101, OCA Code 644559, Object Level Three Code 6652.
SECTION 4. That the Finance Director is hereby authorized to issue a purchase order to Ferrara Fire Apparatus Inc. for the purchase of an air supply vehicle for the Division of Fire in accordance with Solicitation SA002384.
SECTION 5. That the expenditure of $475,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Fire Division 30-04, via Safety Bond Fund 701; OCA 644559; Apparatus Replacement Project 340101; Object Level 1 06; Object Level 3 6652 to pay the cost thereof.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That upon obtaining other funds for this capital improvement, the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 2 above and said funds are hereby deemed appropriated for such purpose.
SECTION 8. That the City intends that this ordinance constitute an official intent for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.