Explanation
Background: This ordinance is to authorize and direct the Technology Director to establish a purchase order with Software House International (SHI) for Microsoft products and licenses. These products and licenses are being acquired through a bid state term contract (0A02011 - Expiration 9/30/2006) available for the city's use.
The Department of Technology has received numerous requests from customer agencies regarding current and updated versions of Microsoft products and licenses. This request is to authorize the purchase of replacement and additional Microsoft server licenses and other software licenses. Examples are Server Licenses, Office Professional and Standard editions, Visio, Publisher, ISA Media, Virtual Server and others.
Also, this ordinance authorizes the transfer of funds between Object Levels, to accommodate the expenditure authorized by this ordinance.
Contract Compliance: 223009648 - Expiration 11/09/2007
Fiscal Impact: Funding for this purchase is available within the Department of Technology's 2005 information services fund budget. However, the department has a need to transfer $83,681.93 between Object Levels in the Department of Technology, information services fund. Funds for this transfer have been identified and are available in Object Level Three:02 and was anticipated within the third quarter review.
Title
To authorize and direct the Director of the Department of Technology to establish a purchase order with Software House International, for various Microsoft software products and licenses; to authorize and direct the City Auditor to transfer $83,681.93 between object levels within the Department of Technology, information services fund; to authorize the expenditure of $161,857.00 or so much as may be needed from the information services fund. ($161,857.00)
Body
WHEREAS, the Department of Technology has received numerous requests from customer agencies regarding current and updated versions of Microsoft products and licenses; and
WHEREAS, the current and updated versions allow much more effective use of the capabilities provided by Microsoft software products and licenses; and
WHEREAS, a bid state term contract (0A02011) is available for the city's use with Software House International for the software license purchase; and
WHEREAS, the department has a need to transfer $83,681.93 between Object Levels in the Department of Technology, information services fund. Funds for this transfer have been identified and are available in Object Level Three:02 and was anticipated within the third quarter review; and
WHEREAS, funding is available for this purchase within the 2005 information services fund; and
WHEREAS, the Technology Department has a need to encumber funds to purchase current and upgraded Microsoft products and licenses, for various city agencies, from Software House International (SHI), thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to transfer $83,681.93 between object levels within the Department of Technology, information services fund as follows:
From:
Division: 47-01|Fund: 514|Subfund: 265|OCA: 514265 | Object level one: 02| Object level three code: 2224| Amount: $5,464.00| Street Construction
Division: 47-01|Fund: 514|Subfund: 010|OCA: 200147 | Object level one: 02| Object level three code: 2193| Amount: $1,475.00| City Council
Division: 47-01|Fund: 514|Subfund: 010|OCA: 500147| Object level one: 02| Object level three code: 2224| Amount: $75,692.93| Health
Division: 47-01|Fund: 514|Subfund: 010|OCA: 590147| Object level one: 02| Object level three code: 2193| Amount: $425.00| Public Service
Division: 47-01|Fund:514|Subfund: 010|OCA: 514599| Object level one: 02| Object level three code: 2193| Amount: $625.00| Transportation
To:
Division: 47-01|Fund: 514|Subfund: 265|OCA: 514265|Object level one: 03| Object level three: 3358| Amount: $5,464.00| Street Construction
Division: 47-01|Fund: 514|Subfund: 010|OCA: 200147 | Object level one: 03| Object level three code: 3358| Amount: $1,475.00| City Council
Division: 47-01|Fund: 514|Subfund: 010|OCA: 500147 | Object level one: 03| Object level three code: 3358| Amount: $75,692.93| Health
Division: 47-01|Fund: 514|Subfund: 010|OCA: 590147| Object level one: 03| Object level three code: 3358| Amount: $425.00| Public Service
Division: 47-01|Fund: 514|Subfund: 010|OCA: 514599| Object level one: 03| Object level three code: 3358| Amount: $625.00| Transportation
SECTION 2. That the Technology Director be and hereby is authorized to establish a purchase with Software House International for the purchase of Microsoft products and licenses through the bid state term contract 0A02011.
SECTION 3. That the expenditure of $161,857.00 or so much as may be needed be and hereby is authorized within the information services fund to pay the cost thereof as follows:
Division: 47-02|Fund: 514|Subfund: 001|OCA: 472417 | Object level one: 03| Object level three code: 3358| Amount: $43,201.00| Systems Administration
Division: 47-01|Fund: 514|Subfund: 010|OCA: 500147| Object level one: 03| Object level three code: 3358| Amount: $96,845.00| Health
Division: 47-01|Fund: 514|Subfund: 010|OCA: 590147| Object level one: 03| Object level three code: 3358| Amount: $425.00| Public Service
Division: 47-01|Fund: 514|Subfund: 010|OCA: 514599| Object level one: 03| Object level three code: 3358| Amount: $625.00| Transportation
Division: 47-01|Fund: 514|Subfund: 010|OCA: 450147 | Object level one: 03| Object level three code: 3358| Amount: $520.00| Finance
Division: 47-01|Fund: 514|Subfund: 010|OCA: 500147 | Object level one: 03| Object level three code: 3358| Amount: $1,970.00| Health
Division: 47-01|Fund: 514|Subfund: 010|OCA: 440147 | Object level one: 03| Object level three code: 3358| Amount: $1,182.00| Development
Division: 47-01|Fund: 514|Subfund: 010|OCA: 220247 | Object level one: 03| Object level three code: 3358| Amount: $600.00| Income Tax
Division: 47-01| Fund: 514|Subfund: 010|OCA: 514013| Object level one: 03| Object level three code: 3358| Amount: $680.00| Fleet
Division: 47-01|Fund: 514|Subfund: 010|OCA: 300347 | Object level one: 03| Object level three code: 3358| Amount: $8,870.00| Police
Division: 47-01|Fund: 514|Subfund: 265|OCA: 514265 | Object level one: 03| Object level three code: 3358| Amount: $5,464.00| Street Construction
Division: 47-01|Fund: 514|Subfund: 010|OCA: 200147 | Object level one: 03| Object level three code: 3358| Amount: $1,475.00| City Council
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.