Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to modify a contract with SimplexGrinnell to design and install neighborhood safety camera systems at four locations in the Livingston Ave area, as part of a comprehensive approach to preventing and fighting crime in Columbus neighborhoods. The original contract with SimplexGrinnell was authorized by ordinance number 0787-2011, passed on 5/23/2011 and authorized the installation of safety cameras in five columbus neighborhoods: Hilltop, Livingston Avenue, Mt Vernon, Weinland Park and Linden area. Camera implementation in all five of these neighborhoods was completed ahead of schedule in October 2011.
This modification will authorize the installation of cameras in the Livingston Ave area of the City, at the following intersections: Fairwood and East Livingston Avenues, East Main Street and Champion Avenue, Kent Street and Seymour Avenue and 22nd and East Rich Streets. SimplexGrinnell was one of seven vendors that responded to an RFSQ (SA003813) on January 27,2011 and whose proposal was selected by an evaluation committee in accordance with section 329.13 of City Code to install cameras in the five original neighborhoods. Prices already established in the original contract were used to determine the cost of this modification.
Emergency action is requested due to the lead-time in design work and the need to have the cameras in place as soon as practical.
SimplexGrinnell Contract Compliance No. 58-2608861, expiration date March 23, 2014
Fiscal Impact: This legislation authorizes a contract modification and expenditure of $171,519.83 with SimplexGrinnell to continue the installation of neighborhood cameras in four additional locations in the City of Columbus. This legislation also authorizes the transfer of funds between projects within Public Safety's bond funds and amends the 2012 Capital Improvement Budget (CIB) Number 0179-2012 in order to properly align funds and appropriation with projected expenditures. The Neighborhood Safety Cameras project was originally budgeted at a total of $2.5 million of new and carryover funds in the 2011 CIB. The original contract with SimplexGrinnell in 2011 was for $2,047,060.00.
Title
To amend the 2012 Capital Improvement Budget; to authorize the City Auditor to transfer $171,519.83 between projects within the Department of Public Safety's Bond Funds; to authorize the Public Safety Director to modify a contract with SimplexGrinnell for the installation of four neighborhood safety cameras; to authorize the expenditure of $171,519.83 from the Department of Public Safety's Voted Bond Funds; and to declare an emergency. ($171,519.83)
Body
WHEREAS, it is necessary to amend the 2012 Capital Improvements Budget and transfer cash between projects within the Department of Public Safety's Voted Bond Funds; and
WHEREAS, the City desires to expand the neighborhood safety camera program by installing cameras in four locations in the Livingston Avenue area; and
WHEREAS, the four locations chosen are; Fairwood and East Livingston Avenues, East Main Street and Champion Avenues, Kent Street and Seymour Avenue, and 22nd and East Rich Street; and
WHEREAS, the Safety Director wishes to modify a contract with SimplexGrinnell, the company that has designed and installed all the neighborhood cameras since the inception of the project in 2011;
WHEREAS, an emergency exists in the usual daily operations of the Public Safety Department in that it is immediately necessary to authorize the Public Safety Director to modify a contract with SimplexGrinnell for the design and installation of safety cameras in the Livingston Ave area of the City of Columbus as part of a comprehensive approach to fight crime in Columbus neighborhoods, thereby preserving the public health, property, safety, and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2012 Capital Improvement Budget Number 0179-2012 is hereby amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Safety Cameras 310003-100000 (Voted Carryover) $42,008|$213,528|$171,520
Fire Station Land Acquisition 340104-100000 (Voted Carryover) $54,234|212,714|158,480
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Department of Public Safety's Voted Bond Funds as follows:
FROM:
Dept/Div: 30-03| Fund: 701|Project Number 340104-100000|Project Name - Fire Station Land Acquisition|OCA Code: 711104|OL3:6620|Amount: $171,519.83
TO:
Dept/Div: 30-01| Fund: 701|Project Number 310003-100000|Project Name - Safety Cameras| OCA Code: 701003|OL3 6644|Amount $171,519.83
SECTION 3. That the Public Safety Director is hereby authorized and directed to modify a contract with SimplexGrinnell to design and install four neighborhood safety cameras in the Livingston Avenue area.
SECTION 4. That the expenditure of $171,519.83, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-01|Fund: 701|Project: 310003-100000|Safety Cameras|OCA Code: 701003|Object Level: 06|Object Level 3: 6644|Amount $171,519.83
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same