Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management, for the Department of Technology and on behalf of the Department of Public Utilities, to establish a Purchase Order for the acquisition of professional and related services associated with a Universal Term Contract established through the competitive bid process by the Purchasing Office, with the vendor Echo 24 Inc.for voice/data wiring service; (UTC- FL002553, BPCMP30CA) which expires 12/31/2008. The Purchasing Office is in the process of extending the renewal option for one more additional year through 12/31/2009, therefore allowing this purchase order to be covered under the extended term period.
The Department of Technology's Metronet provides data connectivity that supports various business functions and allows all city agencies and departments to communicate. Currently, the Department of Technology has a need to provide fiber optic connectivity for the Department of Public Utilities, DPU/Electricity at Indianola to the Piedmont facility where increased bandwidth can be attained. However, these services needed through the approval of this ordinance consist of services associated with the installation of fiber optic cabling. These services will consist of connecting two facilities with fiber optic cabling to allow the business continuity of the Electricity Division and provide for future expansion of City business through the Citywide Connectivity initiative.
Echo 24 Inc. will be providing fiber optic cabling services via the Network Services UTC contract with the City of Columbus.
EMERGENCY: Emergency action is requested to ensure that the needed services are not delayed; thus reducing the risk of potential outage and or interruption in services associated with the necessary services requested.
FISCAL IMPACT: Funds for this service have been identified within the Department of Technology's Information Services Fund 2008 budget to cover the cost which will be shared 50/50 between the Department of Technology and the Department of Public Utilities. Prior to this ordinance, the Department of Technology on behalf of other agencies for years 2006, 2007 and 2008 had established purchase orders with Echo 24 Inc. totaling $119,730.00, $51,291.00, and $66,097.00 respectively, for cable wiring and fiber repair projects. This ordinance will bring the 2008 year to date accumulative total to $157,743.00.
CONTRACT COMPLIANCE NUMBERS:
Vendor Name: Echo 24 Inc. CC#/F.I.D.# 31-1753698 Expiration Date: 11/18/2010
Title
To authorize the Director of the Department of Finance and Management, for the Department of Technology and on behalf of the Department of Public Utilities to establish a Purchase Order with Echo 24 Inc. for the acquisition of professional and related services associated with the Network Infrastructure Indianola fiber project; to authorize the expenditure of $91,646.00 from the Information Services Fund; and to declare an emergency. ($91,646.00)
Body
WHEREAS, the Department of Technology's Metronet provides data connectivity that allows all city agencies and departments to communicate and support other business functions; and
WHEREAS, currently, the Department of Technology has a need to provide services connected to the Metronet's network for the Department of Public Utilities, using a pre-existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office; and
WHEREAS, this UTC has a one year renewal option to extend the time period from December 31, 2008 through December 31, 2009, thereby allowing the purchase order created from this ordinance to be extended with the same term period; and
WHEREAS, these services needed through the approval of this ordinance, consist of services associated with the installation of fiber optic cabling; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Finance and Management Department to establish a purchase order with Echo 24 Inc. for services in connection with the Metronet Indianola fiber optic project, to ensure that this project for the Department of Public Utilities is not delayed, thereby not endangering various city systems, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management, for the Department of Technology, and on behalf of the Department of Public Utilities is hereby authorized to establish a Purchase Order for $91,646.00 with Echo 24 Inc. for services, in connection with the Metronet Indianola fiber optic project, from a pre-existing Universal Term Contract (UTC- FL002553 expires 12/31/2008 being extended through 12/31/2009), established through the competitive bid process by the Purchasing Office.
SECTION 2: That the expenditure of $91,646.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.:47-02| Fund: 514| Subfund: 001| OCA Code: 471514| Obj. Level 1: 03| Obj. Level 3: 3336| Amount: $91,646.00
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.