Explanation
BACKGROUND: To modify and extend the existing city-wide contracts for the option to purchase LED Traffic Signal Equipment for the Division of Transportation, the Department of Public Service, the largest user to and including June 30, 2006. The Purchasing Office opened formal bids on January 30, 2003. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000403BGB). Three purchase orders were established in accordance with the bids received: FL001805 with Path Master Inc., contract compliance #3423377; FL001806 with Dialight Corporation, contract compliance #133446380; and FL001807 with Traffic Control Products, contract compliance #341374949. These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of State database for Findings for Recovery.
1. Amount of additional funds: The estimated annual expenditure for the contract is $1,022,250.00. The Division of Transportation must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contracts. The Division of Transportation must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase LED Traffic Signal Equipment, with Traffic Control Products, Inc, Dialight Inc., and Path Master, Inc. and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest responsive, responsible and best bids; and
WHEREAS, vendors have agreed to extend FL001805, FL001806 and FL001807 at current prices and conditions to and including June 30, 2006, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid a lapse in our ability to provide LED Traffic Signal for use in new and existing city street projects, this is being submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that it is immediately necessary to extend FL001805, FL001806 and FL001807 for the option to purchase LED Traffic Signals, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL001805 with Path Master, Inc, FL001806 with Dialight Corporation, and FL001807 with Traffic Control Products, Inc. to and including June 30, 2006.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.