Explanation
Background: The Transportation Division is responsible for the installation and maintenance of traffic signage along the City's roadway system. To accomplish this mission the Division requires a digger derrick truck for the digging of holes for the sign poles. This truck will replace a 1970 model (Brass Tag #5626) that is beyond its useful service life and provide for a more reliable fleet to carryout services provided by the Division.
Bids were advertised in the City Bulletin and were received by the Purchasing office on March 17 for Bid SA-00565GRW as follows:
Vendor / Unit Bid / Bid Amount / Vendor Status
Center City International / International 7400 / $48,308.00 / Majority
Byers Chevrolet / Chevrolet C7500/Altec DM45 / $149,200.00 / Majority
Center City International, Incorporated, submitted the apparent low bid but this was judged to be non-responsive in that they only bid the cab and chassis portion of the specifications. Byers Chevrolet, contract compliance number 31-4139860 met the specifications and was judged to be the lowest, best, most responsive, and most responsible bidder. Their bid price for one unit is $149,200.00.
The last unit similar to that being authorized for purchase within this ordinance was purchased in 1989, Brass Tag #14652.
Fiscal Impact: The Transportation Division budgeted $3.17 million in the 2004 Capital Improvements Budget (CIB) for street equipment. To date (including pending Ordinance 0658-2005), the Transportation Division will have encumbered or expended all funds for street equipment except for approximately $4,200.00 from the July 2004 bond sale. This ordinance authorizes an expenditure of $149,200.00.
Emergency action is requested to ensure that the digger derrick truck is available for use as soon as possible.
Title
To authorize the Finance Director to enter into a contract for the purchase of one digger derrick truck from Byers Chevrolet for the Transportation Division; to authorize the expenditure of $149,200.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($149,200.00)
Body
WHEREAS, the Transportation Division is responsible for the installation and maintenance of traffic signage along the City's roadway system; and
WHEREAS, the Transportation Division is in need of one digger derrick truck; and
WHEREAS, funds are budgeted and available within the 1995, 1999 Voted Streets and Highways Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operations of the Public Service Department, Transportation Division, in that it is immediately necessary to purchase one digger derrick truck to enhance the safety and productivity of the division's work force and reduce vehicle maintenance expenses, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and hereby is authorized to enter into a contract with Byers Chevrolet, 555 West Broad Street, Columbus, Ohio 43215 for the purchase of one digger derrick truck in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the sum of $149,200.00, or so much thereof as may be necessary, be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385 and Project 530020.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.