Explanation
Background:
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with 2K General Company to perform improvements to the lobby entry of the Columbus Aquatic Center located at 1160 Hunter Avenue (43201). Improvements will include new laminated safety glass for lobby windows, new doors, new turnstiles, new UV filtration system for the main pool and overall reorganization of the lobby area. These renovations will improve the efficiency, accessibility, circulation and security of the facility. These improvements have been requested by members of the surrounding community and customers. The costs for this project will be $343,225 with a contingency $44,275 for a total of $387,500.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on March 31, 2014 and received by the Recreation and Parks Department on April 15, 2014. Bids were received from the following companies:
Company Bid Amount
2K General $343,225
Central Ohio Building $351,441
Elford $351,671
Charter Hill $397,213
Gutknecht $410,000
After review the proposals that were submitted, it was determined that 2K General Company was the lowest and most responsive bidder.
Principal Parties:
Vendor Name: 2K General Company
Vendor Address: 19 Gruber Street, Building B, Delaware, OH 43015
Vendor Contact Name and Phone: Bill Morgan 740-417-9195
Contract Compliance Number: 31-1653018
Contract Compliance Expiration Date: May 15, 2014
Number of Columbus Based Employees: 30+
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed during the current construction season. This will allow the improvements to be completed while this facility is normally closed in the summer in an effort to minimize the impact on customers.
Fiscal Impact:
$387,500.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of these improvements.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with 2K General Company for Columbus Aquatic Center Lobby Improvements; to authorize the expenditure of $343,225.00 with a contingency of $44,275.00 for a total of $387,500.00 from the Recreation and Parks Voted Bond Fund 702; and to declare an emergency. ($387,500.00)
Body
WHEREAS, bids were received through Vendor Services on March 31, 2014 to perform improvements to the storefront entry of the Columbus Aquatic Center and will be awarded to 2K General Company on the basis of lowest and best responsive bidder; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract as soon as possible so that improvements can be completed during the summer season while the facility is not in use, thereby preserving the public health, peace, proprety, safety and welfare; NOW THEREFORE
BE IT ORDAINED BY THE COLUMBUS CITY COUNCIL:
SECTION 1. That the Director of Recreation and Parks is authorized to enter into contract with 2K General Company for Columbus Aquatic Center Lobby Improvements.
SECTION 2. That the expenditure of $387,500.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Bond Fund 702 as follows:
Project OCA Code Object Level 3 Amount
510011-100014 (Swim Center Improvements) 721114 6621 $387,500.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.