Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Digital Protection Relays and Accessories with SEL Engineering Services Inc. The Division of Power is the primary user for electrical equipment, components and supplies. Digital protection relays and accessories are intended for use at various electric distribution locations within the City. The term of the proposed option contract would be approximately three years, expiring September 30, 2028, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 24, 2025. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ030657). Four bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidder as follows:
SEL Engineering Services Inc., CC# CC-031369 expires June 3, 2027, Items 1-36, $1.00
Total Estimated Annual Expenditure: $200,000.00, Division of Power, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance as the current contract has lapsed due to a second bid process being needed to meet new Federal Mandates.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Digital Protection Relays and Accessories with SEL Engineering Services Inc.; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00)
Body
WHEREAS, the Digital Protection Relays and Accessories UTC will provide for the purchase of digital protection relays and accessories intended for use at various electric distribution locations within the City, used on the Division of Power’s electric distribution system; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 27, 2025, and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract with SEL Engineering Services Inc. for the option to purchase Digital Protection Relays and Accessories as the current contract has lapsed due to a second bid process being needed to meet new Federal Mandates, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract with SEL Engineering Services, Inc., for the option to purchase Digital Protection Relays and Accessories in accordance with Request for Quotation RFQ030657, for a term of approximately three years, expiring September 30, 2028, with the option to renew for one (1) additional year, as follows:
SEL Engineering Services Inc., Items 1-36, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003264 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.