Explanation
BACKGROUND: The Department of Public Safety, Division of Police, upgraded its existing Automated Fingerprint Identification System (AFIS) in 2005. It is imperative for the Division of Police to maintain this technology which is crucial for fingerprint identification. This ordinance is requesting funding for maintenance from December, 2008 through February, 2010 in the total amount of $516,615.17. Approximately $216,615 of the total maintenance amount will be funded with General Funds. The remaining $300,000.00 is being funded by a grant award through the 2009 JAG American Recovery and Reinvestment Act (ARRA). The total amount of $516,615.17 will enable the Division to enter into contract for fifteen months ending in February, 2010.
Bid Information: The proprietary nature of AFIS technology and the prohibitive cost of conversion to a different system mandate the maintenance contract to our current system be purchased from the sole source provider of the existing system, Sagem Morpho, Inc.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 33-0154789, expires 08/15/2009
Emergency Designation: Emergency legislation is necessary so that Police may continue to check fingerprints utilizing the existing technology and contractor.
FISCAL IMPACT: This ordinance authorizes an expenditure of $516,615.17 for a contract with Sagem Morpho for maintenance of the Automated Fingerprint Identification System (AFIS). Approximately $216,000 was budgeted in the 2009 Police General Fund budget for this purpose. The balance of funds or $300,000, is budgeted as part of the Justice Assistance Grant from the Federal Department of Justice. This legislation is contingent upon the passage of ordinance number 0888-2009, which appropriates the Grant funds.
Title
To authorize and direct the Safety Director to enter into a maintenance contract with Sagem Morpho, Inc. for the Division of Police's Automated Fingerprint Identification System (AFIS) in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $516,615.17 from the General Fund and the Safety Grant Fund; and to declare an emergency. ($516,615.17)
Body
WHEREAS, the Division of Police needs a maintenance agreement for the current Automated Fingerprint Identification System (AFIS); and
WHEREAS, monies from the General Fund and the Justice Assistance Grant (JAG) fund will enable the Division to extend the contract through February 28, 2010; and
WHEREAS, the AFIS system is an invaluable tool for law enforcement in the identification of fingerprints; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329.07(e) (Sole Source) of the Columbus City Codes, 1959; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into a contract for maintenance of the AFIS system for the immediate preservation of the public peace, property, health, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Safety Director be and is hereby authorized and directed to enter into contract with Sagem Morpho, Inc. for the purchase of a maintenance agreement for the Automated Fingerprint Identification System (AFIS) for the Division of Police, Department of Public Safety.
SECTION 2. That said contract shall be awarded in accordance with the provisions of Section 329.07(e) (Sole Source) of the Columbus City Code, 1959.
SECTION 3. That the expenditure of $516,615.17, or so much thereof as may be needed, is hereby authorized as follows:
DIV 30-03 | FUND 010 | OBJ LEV (01) 03 | OBJ LEV (03) 3372 | OCA 300798 | AMOUNT $216,615.17
DIV 30-03 | FUND 220 | OBJ LEV (01) 03 | OBJ LEV (03) 3372 | OCA 339136 | GRANT 339034 | AMOUNT $300,000.00
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.