Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to increase a contract on behalf of the Facilities Management Division with General Maintenance and Engineering Company for roof maintenance. The original contract was formally bid (SO025748). Legislation was not necessary because the total amount did not exceed $20,000.00. The term of the contract is September 1, 2010 through August 31, 2011. The contract was bid with three renewal options.
The proposed increase of the contract provides funding for roof repairs for various facilities under the purview of the Facilities Management Division. Prices already established in the contract were used to determine the cost of this increase. This increase is necessary to add funds to the current contract to allow services to continue without interruption.
Emergency action is requested to ensure roof repairs at various City facilities continue without interruption. The current purchase order is very low and may be exhausted soon. It was not possible to request more funds through legislation until completion of the Third Quarter Financial Review.
General Maintenance and Engineering Contract Compliance No. 31-4188545; expiration date 05/19/2012.
Fiscal Impact: The Facilities Management Division budgeted $17,000.00 for roof repairs in the 2010 General Fund Budget. The cost of the roof contract in 2009 was $10,000.00. The cost of this increase is $10,000.00, bringing the total contract to $22,000.00. This additional expense was projected in the Third Quarterly Financial Review.
Title
To authorize the Finance and Management Director to increase a contract on behalf of the Facilities Management Division with General Maintenance and Engineering for roof maintenance for facilities under the purview of the Facilities Management Division; to authorize the expenditure of $10,000.00 from the General Fund; and to declare an emergency. ($10,000.00)
Body
WHEREAS, the Facilities Management Division has a contract for roof maintenance at various City-owned facilities; and
WHEREAS, it is necessary to increase said contract renewal with General Maintenance and Engineering Company; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to increase a contract with General Maintenance and Engineering Company for roof maintenance for facilities under the purview of the Facilities Management Division so that the current purchase order is not exhausted, thereby leaving the City without a roof repair contract, thereby preserving the public health, peace, property, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to increase a contract with General Maintenance and Engineering Company for roof maintenance for facilities under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $10,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA: 450044
Object Level 1: 03
Object Level 3: 3370
Amount: $10,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.