Explanation
BACKGROUND
To authorize the Director of Finance and Management to enter into a contract with Ace Truck Body, Inc. for the purchase, delivery and installation of three (3) Ford F-550 enclosed utility truck body upfits and accessories to be mounted on three (3) City supplied cab and chassis in an amount up to $186,525.00.
The purchase and installation of the utility bodies on the existing cab and chassis will enable the Division of Power to use the vehicles when working on various distribution lines, freeway lighting and in substations.
PROCUREMENT
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ028662). Thirty (30) vendors (26 Majority, 2 MBE, 2 EBE) were solicited and one (1) Majority bid was received and opened on September 26, 2024.
The following bid was received:
Name Bid Amount________ City/State CC Status
1. Ace Truck Body, Inc. $186,525.00 Grove City, Ohio Majority
After evaluation of the bid, the Division of Power has determined the bid from Ace Truck Body, Inc. meets all requirements of the specification and is recommended for award as the only bidder.
SUPPLIER / CONTRACT COMPLIANCE INFORMATION
Ace Truck Body, Inc., cc #004484, expires 8/9/25
The certification of Ace Truck Body, Inc. was in good standing at the time of the contract award. The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
EMERGENCY DESIGNATION: The Department of Public Utilities respectfully requests this legislation be considered emergency to immediately have the Ford F550 enclosed utility bodies and accessories purchased and installed as soon as possible on the exiting cab and chassis to enable the vehicles to be used by the Division of Power.
FISCAL IMPACT
$186,525.00 Funds are budgeted and available for this expenditure
Title
To authorize the Director of the Department of Finance and Management to enter into contract with Ace Truck Body, Inc. for the purchase and installation of three Ford F550 enclosed utility bodies and accessories mounted on three City supplied cab and chassis for the Division of Power; to authorize the expenditure of $186,525.00 from the Electricity Operating Fund; and to declare an emergency. ($186,525.00)
Body
WHEREAS, the Department of Public Utilities has a need for the purchase and installation of three Ford F550 enclosed utility bodies and accessories to be installed on three City supplied cab and chassis; and
WHEREAS, the Purchasing Office opened formal bids on September 26, 2024 for the purchase and installation of three Ford F550 enclosed utility bodies and accessories; and
WHEREAS, the Department of Public Utilities, Division of Power recommends an award be made to the only bidder, Ace Truck Body, Inc.; and
WHEREAS, it is necessary to authorize the expenditure of $186,525.00 or so much thereof as is needed for the purchase from and within the Electricity Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of the Department of Finance and Management to enter into a contract with Ace Truck Body, Inc. for the purchase and installation of three Ford 550 enclosed utility body upfits and accessories purchased and installed as soon as possible on the exiting cab and chassis to enable the vehicles to be used by the Division of Power, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Ace Truck Body, Inc. for the purchase and installation of three Ford FF0 enclosed body upfits and accessories in accordance with the terms, conditions and specifications of Solicitation Number RFQ028662 on file in the Purchasing Office.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $186,525.00, or as much thereof as may be needed, is hereby authorized in Fund 6300 (Electricity Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.