Explanation
Background: This legislation authorizes the Finance and Management Director to establish purchase orders for bulk unleaded, ethanol, diesel, and bio-diesel fuels on behalf of the Fleet Management Division. These purchase orders will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office.
Benchmark Biodiesel Inc., CC# 26-1274251, Vendor# 002166; PA006764, expires 09/30/2025 [Diesel/Biodiesel UTC]
Sunoco LLC, CC# CC 464151222, Vendor# 043209; PA006784 expires 9/30/2025 [Unleaded Fuel UTC]
These companies are not debarred according to the federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: This ordinance authorizes an expenditure of $4,000,000.00 from the Fleet Management Operating Fund from previously established Universal Term Contracts for bulk unleaded, ethanol, diesel, and bio-diesel fuels. For 2024, the Fleet Management Division budgeted a total of $10,000,000.00 for unleaded and diesel fuels and fueling services across different vendors. In 2023, the Fleet Management Division expended $4,200,000.00 for bulk unleaded, ethanol, diesel, and bio-diesel fuels. In 2022 the Fleet Management Division expended $3,500,000.00 for bulk unleaded ethanol, diesel and bio-diesel fuel.
Emergency action is requested to ensure an uninterrupted supply of fuel for City vehicles.
Title
To authorize the Director of the Department of Finance and Management to establish various purchase orders for fuel on behalf of the Fleet Management Division, per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $4,000,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($4,000,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase bulk unleaded, ethanol, diesel, and bio-diesel fuels for use by various City department vehicles; and
WHEREAS, Benchmark Biodiesel Co. successfully bid and was awarded contract PA006764 -Diesel/Biodiesel UTC, expires 9/30/2025; and
WHEREAS, Sunoco LLC successfully bid and was awarded contract PA006784 - Unleaded Fuel UTC, expires 9/30/2025; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Director to enter into purchase order contracts with Benchmark Biodiesel Co. and Sunoco LLC to ensure an uninterrupted supply of fuel for City vehicles, for the immediate preservation of the public health, peace, property, and safety, NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of established Universal Term Contracts for automotive vehicle fuel as follows:
Benchmark Biodiesel, Inc., CC# 26-1274251, Vendor# 002166; PA006764, expires 09/30/2025 [Diesel/Biodiesel Fuel UTC]
Sunoco LLC, CC# CC 464151222, Vendor# 043209; PA006784 expires 9/30/2025 [Unleaded Fuel UTC]
SECTION 2. That the expenditure of $4,000,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 02 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.