Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with DesignLevel, LLC. for design services related to the renovation of the Public Service Division of Design & Construction (DODC) Building at 1800 E. 17th Avenue.
This project is to provide design services for the renovation of the Department of Public Service DODC building. A portion of the existing building will be reconfigured for better work flow, which will include the addition of approximately 6,000 sq. ft. of mostly office space. Also, some of the outdated mechanical systems will be updated as well as adding a generator for the building. In addition, the parking lot entrance and traffic flow around the building will also be reconfigured to accommodate the changes.
The Department of Finance and Management, Office of Construction Management, solicited a Request for Proposals for the renovation of the Public Service DODC Building.
This project was formally advertised on the Vendor Services website. On July 27, 2021 the city received four (4) responses (0 FBE, 1 WBE, 1 MBE) as listed. All proposals were deemed responsive and were fully evaluated by the Evaluation Committee:
|
Company |
City |
FBE/MBE |
|
BBCO Design, LLC. |
Upper Arlington |
WBE |
|
DesignLevel, LLC. |
Columbus |
EBOCC |
|
Dynotec, Inc. |
Columbus |
MBE |
|
TRIAD Architects, Ltd. |
Columbus |
EBOCC |
DesignLevel, LLC. received the highest score by the evaluation committee and therefore the Office of Construction Management is recommending the contract award to DesignLevel, LLC.
The contract compliance number for DesignLevel, LLC. is 27-3060873 and expires July 19, 2023.
Fiscal Impact: This legislation authorizes an expenditure of $133,600.00 from the Private Inspection Fund and $311,724.07 from the Public Inspection Fund for design services for the renovation of the Public Service DODC Building at 1800 E. 17th Avenue. These funds are budgeted within the Private Inspection Fund and Public Inspection Fund. Funds are appropriated.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with DesignLevel, LLC. for the design services for the renovation of the Public Service DODC Building located at 1800 E. 17th Avenue; to authorize the transfer of $86,600.00 between object classes within the Private Inspection Fund; to authorize the transfer of $201,000.00 between objects classes within the Public Inspection Fund; to authorize the expenditure of $133,600.00 from the Private Inspection Fund; and to authorize the expenditure of $311,724.07 from the Public Inspection Fund; ($445,324.07)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for the design services for the renovation of Public Service DODC Building at 1800 E. 17th Avenue; and
WHEREAS, pursuant to a Request for Proposals solicited by the Office of Construction Management, four firms submitted proposals and DesignLevel, LLC. achieved the highest score from the evaluation committee; and
WHEREAS, the Office of Construction Management is recommending that DesignLevel LLC be awarded the design services contract; and
WHEREAS, it is necessary to authorize the expenditure of $133,600.00 from the Private Inspection Fund and $311,724.07 from the Public Inspection Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Finance and Management Director to enter into a contract with DesignLevel, LLC. for the design services for the renovation of Public Service DODC Building located at 1800 E. 17th Avenue; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with DesignLevel, LLC. for design services for the renovation of the Public Service DODC Building at 1800 E. 17th Avenue.
SECTION 2. That the transfer of $86,600.00, or so much thereof as may be needed, is hereby authorized in Fund 2241 (Private Inspection Fund), Dept-Div 5912 (Design & Construction), between object classes per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $201,000.00, or so much thereof as may be needed, is hereby authorized in Fund 5518 (Public Inspection Fund), Dept-Div 5912 (Design & Construction), between object classes per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $133,600.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 2241 (Private Inspection Fund), Dept-Div 5912 (Design & Construction), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $311,724.07, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in Fund 5518 (Public Inspection Fund), Dept-Div 5912 (Design & Construction), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 11. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.