Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with M H Equipment Company for the purchase of an Electric Forklift for the Division of Water. The forklift will be used at the Dublin Road Water Plant to lift and transport materials and is a critical piece of equipment used in their warehouse operations. The new forklift will replace an older model (BT7760) currently in use.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005183). Thirty seven (37) vendors (34 MAJ/1 MBR/1 M1A/1 AS1) were solicited and three (3) bids 2 MAJ/1 MBR was received and opened on November 26, 2013.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: M H Equipment Company, Contract Compliance Number: 37-1401792, expires 03/20/2014. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $25,115.30 is budgeted for this purchase. The Division of Water did not have purchase of similar items in 2012 or 2011. This ordinance is contingent on the passage of the 2014 operating budget, which is Ordinance 2731-2013.
Title
To authorize the Director of Finance and Management to enter into a contract with M H Equipment Company, for the purchase of an Electric Forklift for the Division of Water and to authorize the expenditure of $25,115.30 from the Water Operating Fund. ($25,115.30)
Body
WHEREAS, the Electric Forklift will be used at the Dublin Road Water Plant and will replace an older model (BT7760) currently in use; and
WHEREAS, the Purchasing Office opened formal bids on November 26, 2013 for the purchase of an Electric Forklift for the Division of Water; and
WHEREAS, the Division of Water recommends an award to be made to the lowest, responsive and responsible bidder, M H Equipment Company (FID# 37-1401792); and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005183 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with M H Equipment Company (FID# 37-1401792) for the purchase of an Electric Forklift for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $25,115.30 much thereof as may be needed is hereby authorized from Water Operating Fund 600, Department 60-09, OCA Code 602425, Object Level One 06, Object Level Three 6651, to pay the cost thereof.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.