Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders with U.S. Venture. Inc. from a previously established Universal Term contract for the purchase of compressed natural gas for use by city vehicles. U.S. Venture primarily supplies/fuels city vehicles located on the west side of the city; namely the Georgesville Road Refuse location, the Marion Road, Refuse location, and the Roberts Road Outpost.
U.S. Venture, Inc. - CC# 39-0964014, Vendor #012024, PA000048, expires 07/31/2017
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: This ordinance authorizes an expenditure of $100,000.00 from the Fleet Management Operating Fund with U.S. Venture, Inc. for the purchase of compressed natural gas for use by city vehicles. The Fleet Management Division budgeted $834,000.00 in the Fleet Management Operating Fund for compressed natural gas expenditures in 2017. This ordinance is contingent on the passage of the 2017 Operating Budget.
Emergency action is requested to ensure that purchase orders can be established as soon as the City's 2017 Operating Budget is passed to ensure an uninterrupted supply of compressed natural gas, thereby keeping City owned vehicles in operation. This ordinance is contingent on passage of the 2017 Operating Budget.
Title
To authorize the Finance and Management Director to issue purchase orders for the purchase of Compressed Natural Gas for the Fleet Management Division per the terms and conditions of a previously established Universal Term Contract with U.S. Venture, Inc.; to authorize the expenditure of $100,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, a Universal Term Contract (UTC) has been established through the formal competitive bidding process of the Purchasing Office with U.S. Venture, Inc. for the purchase of Compressed Natural Gas; and
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase Compressed Natural Gas for motorized equipment; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Director to issue purchase orders for compressed natural gas to ensure uninterrupted supply for City vehicles, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the purchase of Compressed Natural Gas for the Fleet Management Division, per the terms and conditions of a previously established Universal Term Contract for the following vendor:
US Venture - PA000048, exp. 7/31/17, Vendor# 012024, exp. 3/10/17 ($100,000.00)
SECTION 2. That the expenditure of $1000,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1 is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 02 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 0226-2017 Legislation Template.xls
SECTION 3. That the Finance and Management Director is hereby authorized to issue purchase orders for compressed natural gas with certain vendors on behalf of the Fleet Management Division to ensure no disruptions to operations and to establish Auditor's Certificates for the same.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, nor ten days after passage, if the Mayor neither approves nor vetoes the same.