Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Gateway Mechanical, Inc. for the renovation of the hot water heating boiler at the Jerry Hammond Center, 1111 East Broad Street. It has been determined that it is necessary to replace three of five hot water heating boilers located at the Jerry Hammond Center. As part of the assessment it was determined that several of the hot water comfort heating boilers have ruptured and are leaking water and/or are otherwise deficient. The boilers have far surpassed their normal and expected life expectancy and have been repaired numerous times. The remaining two boilers are of the same age but are more functional; however, they have been targeted for replacement within the next several years.
Formal bids were solicited and six companies submitted bids on October 9, 2013 as follows (0 FBE, 0 MBE):
Gateway Mechanical, Inc. $340,900.00
Aggressive Mechanical, Inc. $377,000.00
Vaughn Industries, LLC. $382,900.00
H & A Mechanical, Inc. $386,000.00
General Temperature $408,000.00
Kirk Williams Company, Inc. $724,651.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Gateway Mechanical, Inc.
Emergency action is necessary so as to initiate the necessary renovations as soon as possible. Failure of one or more of the boilers would significantly impair the City's ability to properly heat this facility.
Gateway Mechanical, Inc. Contract Compliance No. 31-1594710, expiration date March 26, 2015.
Fiscal Impact: The cost of this contract is $340,900.00. A transfer of $123,795.00 between projects within the Construction Management Capital Improvement Fund is necessary to provide sufficient authority for said project.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer $123,795.00 between projects within the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Gateway Mechanical, Inc. for the renovation of the hot water heating boiler at the Jerry Hammond Center, 1111 East Broad Street; to authorize the expenditure of $340,900.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($340,900.00)
Body
WHEREAS, it is necessary to amend the 2013 Capital Improvement Fund and to transfer cash between projects within the Construction Management Capital Improvement Fund; and
WHEREAS, it is necessary for the Office of Construction Management to enter into a contract for the renovation of the hot water heating boiler at the Jerry Hammond Center, 1111 East Broad Street; and
WHEREAS, formal bids were solicited and six companies submitted bids; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Gateway Mechanical, Inc. for the renovation of the hot water heating boiler at the Jerry Hammond Center, 1111 East Broad Street, so as to initiate the necessary renovations as soon as possible, thereby preserving the public health, peace, property, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget be amended as follows:
FUND 733
Project Name| Project No.|Current Authority|Revised Authority|Difference
Facility Renovations - Various 570030-100120 (Councilmanic SIT Supported) $1,834,000|$1,710,204|($123,796)
1111 East Broad - Generator 570030-100148 (Councilmanic SIT Supported) $0|$123,796|$123,796
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Construction Management Capital Improvement Fund:
FROM:
Dept. /Div.: 45-50| Fund: 733|Project Number 570030-100120|Project Name - Facility Renovations - Various|OCA Code: 733120|OL3: 6620|Amount $123,795.12
TO:
Dept. /Div.: 45-50| Fund: 733|Project Number 570030-100148|Project Name - 1111 East Broad Generator|OCA Code: 730148|OL3: 6620|Amount $123,795.12
SECTION 3. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Office of Construction Management with Gateway Mechanical, Inc. for the renovation of the hot water heating boiler at the Jerry Hammond Center, 1111 East Broad Street.
SECTION 4. That the expenditure of $340,900.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030-100148
OCA Code: 730148
Object Level 1: 06
Object Level 3: 6620
Amount: $340,900.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.