Explanation
BACKGROUND: This ordinance authorizes the Public Safety Director to enter into the first renewal contract with CareWorks USA in the amount of $78,000.00 to process prisoner medical claims as needed by the Division of Police. The scope of services outlined in the City's Request for Proposal include: processing, negotiating, and auditing prisoner medical claims. The current contract is EL014408 and is in effect until December 14, 2013. The proposal specifications state that this contract can be renewed for two additional one year terms. This renewal would be the first of the two possible renewals.
BID INFORMATION: An evaluation committee comprised of representatives from the Division of Police completed a review of the proposals submitted by the vendors to the City in response to a Request for Proposal, SA004709, opened on December 11, 2012. The committee recommended CareWorks USA as the vendor to award the contract. The proposal specifications state that this contract can be renewed for two additional one year terms. This modification would be the first of the two possible renewals.
FISCAL IMPACT: This ordinance authorizes an expenditure of $78,000.00 from the 2013 General Fund Budget for processing, auditing, and negotiating prisoner medical claims for the Division of Police. Funds are available in the Division's 2013 General Fund Budget. In 2012, $78,000.00 was encumbered and/or spent.
CONTRACT COMPLIANCE: 31-1775640, expires 03/13/2015
Title
To authorize the Director of Public Safety to enter into the first renewal contract with CareWorks USA for processing prisoner medical claims for the Division of Police; and to authorize the expenditure of $78,000.00 from the General Fund. ($78,000.00)
Body
WHEREAS, the City of Columbus Division of Police needs to enter into the first renewal contract with CareWorks USA to continue processing, auditing, and negotiating prisoner medical claims. The current contract is in effect until December 14, 2013; and
WHEREAS, CareWorks USA shall process, audit, and negotiate prisoner medical claims as needed by Police Personnel; and
WHEREAS, funds are budgeted in the Division's 2013 General Fund; and
WHEREAS, a request for proposal SA004709, for processing prisoner medical claims was opened on December 11, 2012; and
WHEREAS, An evaluation committee comprised of representatives from the Division of Police completed a review of the proposals submitted by the vendors to the City in response to a request for proposal, SA004709, opened on December 11, 2012.
WHEREAS, The committee recommended CareWorks USA as the vendor to award the contract; and
WHEREAS, The specifications state that this contract can be renewed for two additional one year terms and this modification would be the first of the two possible renewals; Now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into the first renewal contract with CareWorks USA to continue processing, auditing, and negotiating prisoner medical claims for the Division of Police.
SECTION 2. That the expenditure of $78,000.00 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV 30-03 | FUND 010 | OBJ LEV (01) 03 | OBJECT LEV (03) 3336| OCA# 301382|
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.