Explanation
Background: This legislation authorizes the Finance and Management Director to enter into three contracts for the Facilities Management Division related to the remediation of a floor settling problem at 220 Greenlawn Avenue. This building is home to the Support Services Division, and was built in 1964 on a former landfill. The land beneath the building has settled significantly in the forty years since its construction. In the last few weeks, the floor in the garage area has settled considerably, causing water penetration into the building and the separation of bricks within an interior wall. The water penetration may be backflow from the Scioto River, which abuts the property.
On March 23, 2006 a Mayor's Emergency was declared. It was determined it was immediately necessary to develop a remedy for this potentially hazardous situation as quickly as possible. It was deemed imprudent to delay any remedy during the wettest period of the year. The Mayor's Emergency permitted the Finance and Management Director to contract with Dynamix Engineering Ltd. (MBE), Fox Mechanical Company, and Bomar Construction Co., Inc. (FBE). Dynamix will provide engineering, Fox Mechanical will be responsible for the repair of any mechanical problems (e.g. pipes, etc.), and Bomar Construction will be responsible for completing other work, such as lifting sunken floors.
The total amount of these contracts is not to exceed $300,000.00. Upon completion of the engineer's report, the funding amount necessary for each vendor will be determined.
Emergency action is requested in order to reimburse Dynamix Engineering Ltd., Fox Mechanical Company, and Bomar Construction Co., Inc. for costs incurred in the remediation of the floor settling problem at 220 Greenlawn Avenue.
Fiscal Impact: This project was not budgeted in the 2005 Support Services Division Capital Improvement Budget. Funding is available in the Safety Voted Bond Fund due to cost savings in other projects. The total cost of these contracts is not to exceed $300,000.00. Dynamix Engineering Ltd., Contract Compliance Number 31-1536631, exp. 10/19/2006; Fox Mechanical Company, Contract Compliance Number 31-127804, exp. 03/11/2007; Bomar Construction Co., Inc. Contract Compliance Number 31-1430310, exp. 03/15/2007.
Title
To amend the 2005 Capital Improvement Budget; to authorize and direct the transfer of $300,000.00 within the Safety Voted Bond Fund; To authorize the Finance and Management Director to enter into contracts for the Facilities Management Division with Dynamix Engineering, Ltd. for professional services for the development of a concept to remedy the floor settling problem at 220 Greenlawn Avenue, with Fox Mechanical Company for mechanical services to remediate the floor settling problem at 220 Greenlawn Avenue, and with Bomar Construction Co., Inc. for construction services to remediate the floor settling problem at 220 Greenlawn Avenue; to authorize the expenditure of $300,000.00 from the Safety Voted Bond Fund, and to declare an emergency. ($300,000.00).
Body
WHEREAS, 220 Greenlawn Avenue, home to the Support Services Division, is experiencing floor settling problems, thereby necessitating architectural services to discover the deficiencies causing the floor settling problem and to develop a concept to repair the deficiencies, and
WHEREAS, mechanical services and construction services are also necessary in order to implement the concept through repair, and
WHEREAS, the floor settling problem could potentially lead to expensive and severe damage to the building if not remedied immediately, and
WHEREAS, a Mayor's Emergency was declared to allow the remediation of the floor settling problem at 220 Greenlawn Avenue, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Dynamix Engineering Ltd., Fox Mechanical Company, and Bomar Construction Co., Inc. for reimbursement of costs associated with the remediation of the floor settling problem at 220 Greenlawn Avenue, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2005 Capital Improvement Budget is hereby amended as follows:
CURRENT CIB:
Dept/Div: 30-04|Fund: 701|Project Number 340119|Project Name - Community Safety Center|Amount $1,225,000.00
Dept/Div: 30-02|Fund: 701|Project Number 457001|Project Name - Communications Facility Renovation|Amount $0
REVISED CIB:
Dept/Div: 30-04|Fund: 701|Project Number 340119|Project Name- Community Safety Center|Amount $925,000.00|
Dept/Div: 30-02|Fund: 701|Project Number 457001|Project Name - Communications Facility Renovation|Amount $300,000.00
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-04|Fund: 701|Project Number 340119|Project Name - Community Safety Center|Amount $300,000.00
TO:
Dept/Div: 30-02|Fund: 701|Project Number 457001|Project Name - Communications Facility Renovation|Amount $300,000.00
SECTION 3. That the Finance and Managment Director is hereby authorized to contract with Dynamix Engineering Ltd., Fox Mechanical Company, and Bomar Construction Co., Inc. for professional services, mechanical services, and construction services associated with the remediation of the floor settling problem at 220 Greenlawn Avenue.
SECTION 4. That the expenditure of $300,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-02
Fund: 701
Project: 457001
OCA Code: 644468
Amount: $300,000.00
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.