Explanation
BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify an
existing contract for Specialty Maintenance Crafts for the Division of Sewerage and
Drainage, in order to continue scheduled services to the Division.
B. Contract History. The existing contract was bid on January 9, 2008. The lowest responsive and responsible and best bidder was Righter Co., Inc. of Columbus, Ohio. A contract with this entity was authorized by Ordinance No. 0391-2008, passed on March 31, 2008. The bid specifications allow for two one year extensions of the contract. This ordinance authorizes the first extension of the contract.
C. Contract Compliance No. 310889208 (Majority) Expires 4/7/11
D. Contract Modification Information Pursuant to Section 329.16, CCC:
1. Amount of Additional Funds - This Modification: $ 170,000.00
2. Why the Need for Additional Work Could Not Be Foreseen: The need for contract continuance via modification to provide incremental funding was foreseen, and is included in the original procurement's specifications.
3. Why Other Procurement Processes Would Not Be In the City's Best Interest: This modification is deemed the most feasible and reasonable means of continuing to provide needed services.
4. How the Cost of the Modification Was Determined: The cost of the Modification to the Specialty Maintenance Crafts contract was based upon extension of prices in the current contract.
FISCAL IMPACT: $170,000 is needed and budgeted in the Sewerage System Operating Fund in 2009 for this service. Amounts appropriated for these services in FY 2008 - $120,000
Title
To authorize the Director of Public Utilities to modify the contract for Specialty Maintenance Crafts with Righter Co., Inc. for the Division of Sewerage and Drainage; and to authorize the expenditure of $170,000.00 from the Sewerage System Operating Fund. ($170,000.00)
Body
WHEREAS, Ordinance No. 0391-2008, passed March 31, 2008, authorized the Director of Public Utilities to enter into contract for Specialty Maintence Crafts with Righter Co., Inc. for the Division of Sewerage and Drainage; and
WHEREAS, this ordinance authorizes the first of two one year extensions of the contract allowed; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify the existing contract with Righter Co., Inc. in order to provide for continuation of Specialty Maintence Crafts; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL008007 with Righter Co., Inc., 2424 Harrison Rd. Columbus, OH 43204, in order to continue and extend services, in accordance with the terms and conditions as shown on the Modification on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the expenditure of $ 170,000.00, or as much thereof as may be needed, is hereby authorized from Sewerage System Operating Fund 650, Department 60-05, to pay the cost of the modification to Contract No. EL008007, as follows:
OCA Code Object Level 3 Amount
605030 3374 $ 100,000.00
605063 3374 $ 50,000.00
605899 3374 $ 20,000.00
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.