Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the Sewer System Engineering Section's Construction Administration and Inspection Services Agreement with R. D. Zande & Associates, Inc. This modification will increase the funding of the contract services by an additional $565,737.71 for construction administration services for 6 sanitary sewer system projects that are currently being awarded or will be shortly. These projects typically involve the replacement and or rehabilitation of sanitary and combined sewer infrastructure. This is one of two construction administration and inspection services contracts for which the Division of Sewerage and Drainage will submit planned contract modification requests to Council for 2006 construction projects as they are funded through Ohio Water Pollution Control Loan Fund; or voted sanitary bond funds.
2. CONTRACT MODIFICATION INFORMATION:
This contract was originally procured to provide construction administration and inspection services for sanitary and combined sewer projects during the fiscal years of 2005-2007. In so much as the Division of Sewerage and Drainage funds a large portion of its construction contracts with the loans from the Ohio Water Pollution Control Loan Fund, it is necessary for the Division to modify the subject contract incrementally, through planned contract modifications as said funding becomes available.
The Division has determined that it is appropriate to augment city personnel by utilizing these contracted services on a routine basis. The cost of these services is consistent with those provided for under the existing agreement.
3. FISCAL IMPACT:
Five of the projects for which services are being procured for under this modfication have received OWPCLF financial assistance. $50,000.00 has been established within the Voted Sanitary Bond Fund for purposes of funding miscellaneous, small scale and emergency capital improvement projects that arise from time to time through the fiscal year.
Title
To authorize the Director of Public Utilities to enter into a planned modification of the construction administration and inspection services agreement with R. D. Zande & Associates, Inc. in the amount of $565,737.71, to authorize the appropriation and expenditure of $515,737.71 from the Ohio Water Pollution Control Loan Fund; and the transfer and expenditure of $50,000.00 from within the Voted Sanitary Bond Fund; to amend the 2006 Capital Improvements Budget; for the Division of Sewerage and Drainage. ($565,737.71)
Body
WHEREAS, the Sewer System Engineering Section of the Division of Sewerage and Drainage have determined it to be in the best interest of the City to establish contracts with qualified central Ohio firms for purposes of providing additional construction administration and inspection services that are required to effectively replace, rehabilitation or expand existing sanitary and combined sewer infrastructure under both emergency and expedited circumstances; and
WHEREAS, City Auditor Contract No. EL006018, was executed April 24, 2006, as authorized by Ordinance No. 0238-2006, as passed by City Council on February 27, 2006, and approved by the City Attorney on April 28, 2006 for purposes of establishing a Construction Administration and Inspection Services Agreement with R. D. Zande & Associates, Inc.; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That $515,737.71 is hereby appropriated for the following project accounts as follows within the Ohio Water Pollution Control Loan Fund No. 666| Division 60-05| Object Level Three No. 6676| Object Level 3 No. 6676:
Proj. No.: 650650| Atwood Terrace/Lenore | OCA 666650| $61,293.29
Proj. No.: 650651| Atwood Terrace/Northridge| OCA 666651| $79,668.62
Proj. No.: 650656| Weldon Ave. San. Relief| OCA 666656| $68,708.80
Proj. No.: 650657| Lenore Ave/Huy Rd.| OCA 666657| $107,283.90
Proj. No.: 650670| Beechwold/Foster Area Imp.| OCA Code 666670| $198,783.10
Section 2. That the City Auditor be and hereby is authorized and directed to transfer a total of $50,000.00 from within the Voted Sanitary Bond Fund No. 664, Department 60-05, Obj. Level Three 6676, as follows:
From:
Proj.: 650348| OCA Code 654348| WWTF Instrum. & Control Proj.| $50,000.00
To:
Proj.: 650100| OCA Code 650100| Sanitary Sewer Contingency| $50,000.00
Section 3. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 4. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL006018 with R. D. Zande & Associates, Inc., 1500 Lake Shore Drive, Suite 100, 43204, in order to provide additional construction administration and inspection services to the Sewer System Engineering Section of the Division of Sewerage and Drainage, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
Section 5. That for the purpose of paying the cost of the aforementioned professional engineering contract modification, the expenditure of $565,737.71, is hereby is authorized within Division 60-05, as follows:
Fund 664| Proj. 650100| Sanitary Sewer Conting.| OCA 650100| OL3: 6676| $50,000.00
Fund 666| Proj. 650650| Atwood Terrace/Lenore| OCA 666650| OL3: 6676| $61,293.29
Fund 666| Proj. 650651| Atwood Terrace/Northridge| OCA 666651| OL3: 6676| $79,668.62
Fund 666| Proj. 650656| Weldon Ave. San. Relief| OCA 666656| OL3: 6676| $68,708.80
Fund 666| Proj. 650657| Lenore Ave./Huy Rd. San.| OCA 666657| OL3: 6676| $107,283.90
Fund 666| Proj. 650670| Beechwold/Foster Area| OCA 666670| OL3: 6676| $198,783.10
Section 6. That the 2006 Capital Improvements Budget Ordinance No. 1108-2006, is hereby amended as follows, in order to provide sufficient budget authority for the execution of the subject construction administration and inspection contract modification agreement:
CURRENT:
Proj. 650650| Atwood Terrace/Lenore Relief Sewer| $0.00 (OWPCLF)
Proj. 650651| Atwood Terrace/Northridge Relief Sewer| $0.00 (OWPCLF)
Proj. 650656| Weldon Ave. San. Relief Sewer| $0.00 (OWPCLF)
Proj. 650657| Loretta Ave./Huy Rd. San. Relief Sewer| $0.00 (OWPCLF)
AMENDED TO:
Proj. 650650| Atwood Terrace/Lenore Relief Sewer| $61,293.29 (OWPCLF)
Proj. 650651| Atwood Terrace/Northridge Relief Sewer| $79,668.62 (OWPCLF)
Proj. 650656| Weldon Ave. San. Relief Sewer| $68,708.80 (OWPCLF)
Proj. 650657| Loretta Ave./Huy Rd. San. Relief Sewer| $107,283.90 (OWPCLF)
Section 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.