Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify contracts on behalf of the Facilities Management Division with the following vendors:
General Maintenance & Engineering Co. ($35,000.00)
2K General Company ($35,000.00)
Mid Ohio Air Conditioning ($10,000.00)
Thatcher Enterprises Co., LTD ($5,000.00)
The Facilities Management Division contracts for preventive maintenance, repair, signage, and construction-type services to maintain city buildings and facilities. Additional funds are needed to ensure these contracts are sufficiently funded until passage of the 2016 operating budget.
Capital improvement monies will be used to fund the General Maintenance & Engineering Co. and 2K General contract modifications. General Fund dollars will be used to fund the Mid Ohio Air Conditioning and Thatcher Enterprises contract modifications.
Emergency action is requested so that these vendors can be engaged as quickly as possible to provide needed facilities management services for city buildings and locations.
General Maintenance & Engineering Co., CC No. 31-4188545, Expiration Date February 24, 2017
2K General Company, CC No. 31-1653018, Expiration Date June 17, 2016
Mid Ohio Air Conditioning, CC No. 31-0732219, Expiration Date February 3, 2017
Thatcher Enterprises Co., LTD. CC No. 31-1582093. Expiration Date February 2, 2017
Fiscal Impact: The combined cost of these modifications is $85,000.00. Funds are budgeted and available within the Construction Management Capital Improvement Fund and the General Fund for these expenditures.
Title
To authorize the Finance and Management Director to modify and extend certain contracts on behalf of the Facilities Management Division; to authorize the expenditure of $70,000.00 from the Construction Management Capital Improvement Fund; to authorize the expenditure of $15,000.00 from the General Fund; and to declare an emergency. ($85,000.00)
Body
WHEREAS, the Facilities Management Division contracts with certain vendors for the provision of facilities management and construction-related services; and
WHEREAS, the Facilities Management Division is seeking City Council authority to modify certain vendor contracts to ensure these contracts are sufficiently funded until passage of the 2016 operating budget; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to modify these vendor contracts so that needed facilities management services can be obtained for the maintenance, repair, signage, and general upkeep of City buildings and facilities, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL O F THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to modify contracts, on behalf of the Facilities Management Division, with the following vendors:
General Maintenance & Engineering Co., CC No. 31-4188545, Expiration Date 02/24/2017 ($35,000.00)
2K General Company, CC No. 31-1653018, Expiration Date 06/17/2016 ($35,000.00)
Mid Ohio Air Conditioning, CC No. 31-0732219, Expiration Date 02/03/2017 ($10,000.00)
Thatcher Enterprises Co., LTD. CC No. 31-1582093. Expiration Date 02/02/2017 ($5,000.00)
SECTION 2. That the expenditure of $15,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept./Div.: 45-07
Fund: 10
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3372
Amount: $10,000.00
Dept./Div.: 45-07
Fund: 10
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3370
Amount: $5,000.00
SECTION 3. That the expenditure of $70,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept./Div.: 45-50
Capital Project No.: 570030-100120
Capital Project Descr.: Facility Renovations Various (Councilmanic SIT Supported)
Fund: 733
OCA Code: 733120
Object Level 1: 06
Object Level 3: 6620
Amount: $70,000.00
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.