Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract modification for general construction services with Complete General Construction Company for the 2021 General Construction Contract project, CIP #610500-100005 & 650745-100013, to add additional funds in an amount up to $2,500,000.00, and to add the Division of Water to the contract.
This contract was initiated to respond to emergency needs and miscellaneous structural repairs and installations as directed by the Division of Sewerage and Drainage. Two sources of funding were established: one source for sanitary sewers; and one source for storm sewers. The Division of Water declined to participate in the contract when it was originally bid, planning to cover their needs in other ways. It has since been determined the Division of Water does need a contract to handle these needs, so work for the Division of Water will be added to this contract.
The Community Planning Area is “99 - Citywide”.
1.1 Amount of additional funds to be expended: $2,500,000.00
Cost Summary
Original Contract Amount: $5,233,635.50 (ORD 3039-2023; PO431061 and 431109)
Modification #1: $2,500,000.00 (This ordinance)
Contract Total: $7,733,635.50
1.2 Reason other procurement processes are not used:
This contract was awarded via the City’s IFB process for emergency and unplanned needs. This ordinance is adding funding to the current contract to continue these needs. Another procurement process is not needed.
1.3 How cost of renewal/modification was determined:
Construction services will continue to be provided per the original contract pricing.
1.4 Timeline
Ordinance 3039-2023 was approved by City Council on 12/4/23 with a Notice To Proceed issued in February of 2024. This contract modification is anticipated to provide funding for projects through the end of 2025. Due to this contract being for emergency and unplanned needs, the funding may not last through the end of 2025 or may last well into 2026.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This contract allows an immediate response to emergency and unplanned needs.
3. CONTRACT COMPLIANCE INFORMATION
Complete General Construction Company’s contract compliance number is CC006056 and expires 5/10/25.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was awarded with a City of Columbus MBE/WBE Program goal of 10% as approved by the City’s Office of Diversity and Inclusion (ODI). The 10% goal must still be met including the spend on this contract modification. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the bid documents for this contract.
As part of their original contract, Complete General Construction Company proposed the following four subcontractors to perform contract work:
Company Name City/State ODI Certification Status
McDaniels Construction Corporation, Inc. Columbus, Ohio MBE
Bridges Bros Trucking, LLC Columbus, Ohio MBE
Visu-Sewer of Ohio LLC Reynoldsburg, Ohio MAJ
Decker Construction Company Columbus, Ohio MAJ
The certification of the above Complete General Construction and the above companies was in good standing at the time of this contract modification.
5. FISCAL IMPACT
Funds in the amount of $2,500,000.00 are available and appropriated for this expenditure within the Storm Bond Fund, Fund 6204; the Sanitary Bond Fund, Fund 6109; and the Water Bond Fund, Fund 6006. An amendment to the 2024 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of funds and appropriation within the Storm Bond Fund, the Sanitary Bond Fund, and the Water Bond Fund is necessary to align cash and appropriation with the proper projects.
Title
To authorize the Director of the Department of Public Utilities to modify the contract with Complete General Construction Company for the 2021 General Construction Contract project; to authorize an amendment to the 2024 Capital Improvement Budget; to transfer cash and appropriation between projects within the Storm Bond Fund, the Sanitary Bond Fund and the Water Bond Fund; and to authorize an expenditure of up to $2,500,000.00 to pay for the contract modification. ($2,500,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the 2021 General Construction Contract project; and
WHEREAS, Ordinance 3039-2023 authorized a contract with Complete General Construction Company for the 2021 General Construction Contract project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a contract modification with Complete General Construction Company for the 2021 General Construction Contract project to add funding and to enable the Division of Water to use the contract; and
WHEREAS, the 2024 Capital Improvement Budget must be modified to align budget authority with the proper project; and
WHEREAS, a transfer of cash and appropriation between projects within the Storm Bond Fund, Fund 6204, between projects within the Sanitary Bond Fund, Fund 6109, and between projects within the Water Bond Fund, Fund 6006, is needed to align cash and appropriation with the proper projects; and
WHEREAS, it is necessary to authorize an expenditure of funds from the Storm Bond Fund, Fund 6204, the Sanitary Bond Fund, Fund 6109, and the Water Bond Fund, Fund 6006 to pay for the project; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvements Budget authorized by Ordinance 1907-2024 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6204 / P611709-100000 / Floodwall Closure Evaluations (Voted Storm Carryover) / $1,586,327.00 / $586,327.00 / ($1,000,000.00)
6204 / P610500-100005 / 2021 General Construction - Storm (Voted Storm Carryover) / $0.00 / $1,000,000.00 / $1,000,000.00
6109 / P650016-100000 / Hoover Farms Subtrunk (Voted Sanitary Carryover) / $1,120,093.00 / $120,093.00 / ($1,000,000.00)
6109 / P650745-100013 / 2021 General Construction Contract - Sanitary (Voted Sanitary Carryover) / $0.00 / $1,000,000.00 / $1,000,000.00
6006 / P690411-100014 / Hoover Dam Imp's - Part 2 (Voted Water Carryover) / $1,798,500.00 / $1,298,500.00 / ($500,000.00)
6006 / P690521-100012 / 2024 Water Main Repairs (Voted Water Carryover) / $1,400,000.00 / $1,900,000.00 / $500,000.00
SECTION 2. That the transfer of $1,000,000.00, or so much thereof as may be needed, is hereby authorized within the Storm Bond Fund, Fund 6204; that the transfer of $1,000,000.00, or so much thereof as may be needed, is hereby authorized within the Sanitary Bond Fund, Fund 6109; and that the transfer of $500,000.00, or so much thereof as may be needed, is hereby authorized within the Water Bond Fund, Fund 6006; all per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of the Department of Public Utilities is hereby authorized to enter into a construction services contract modification for the 2021 General Construction Contract project with Complete General Construction Company, 1221 East Fifth Ave. Columbus, OH 43219, in an amount up to $2,500,000.00, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities.
SECTION 4. That the expenditure of $2,500,000.00, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.