Explanation
1. BACKGROUND
The Department of Public Service, Division of Traffic Management, utilizes pavement marking materials throughout the city. These purchases are eligible to receive capital funds. Pavement marking materials are necessary for traffic safety throughout the City of Columbus.
The Purchasing Office, through the bid process, established a universal term contract (UTC) for the purchase of pre-formed thermoplastic materials used for pavement markings. This ordinance authorizes purchases of up to $160,000.00 for pre-formed thermoplastic markings per the terms and conditions of UTC contract FL004970 with Flint Trading, Inc.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Flint Trading, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Flint Trading, Inc., is 561736552 and expires 6/12/2016.
3. FISCAL IMPACT
Funding is available within the Streets and Highways G.O. Bonds Fund within the Department of Public Service. Amendment to the 2014 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is necessary to ensure the timely availability of pavement marking materials for installation and replacement purposes to promote and enhance pedestrian, bicycle, and motorist safety.
Title
To amend the 2014 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bonds Fund; to authorize the expenditure of up to $160,000.00 from the Streets and Highways Bonds Fund for the purpose of purchasing pavement marking materials; to authorize the Director of Finance and Management to issue a purchase order to Flint Trading, Inc., for the purchase of pavement marking materials; and to declare an emergency. ($160,000.00)
Body
WHEREAS, the Department of Public Service, Division of Traffic Management, utilizes pavement marking materials throughout the city for traffic safety; and
WHEREAS, these items can be capitalized and can be purchased per the terms and conditions of an existing citywide universal term contract established by the Purchasing Office through the bid process; and
WHEREAS, there is a need to purchase additional pavement marking materials for planned roadway projects; and
WHEREAS, funds in the amount of $160,000.00 were budgeted for this purpose and are available within the Streets and Highways Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvement Budget and a transfer of cash within the Streets and Highway Bonds Fund for the purpose of providing sufficient spending authority for the aforementioned expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Traffic Management, to ensure the timely availability of pavement marking materials for installation and replacement purposes to promote and enhance pedestrian, bicycle, and motorist safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2014 Capital Improvement Budget authorized by ordinance 0683-2014 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 540002-100029 / Bikeway Development - Downtown Connector (Voted Carryover) / $29,627.00 / ($27,683.00) / $1,944.00
704 / 540002-100026 / Bikeway Development - Pavement Marking and Signage Contract (Voted Carryover) / $82,130.00 / $27,683.00 / $109,813.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriate between projects within the Streets and Highways G.O. Bonds Fund, Fund 704, as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100029 / Bikeway Development - Downtown Connector / 06-6600 / 750229 / $27,682.57
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100026 / Bikeway Development - Pavement Marking and Signage Contract / 06-6600 / 750226 / $27,682.57
SECTION 3. That for the purpose of paying the cost of purchasing pavement marking materials the sum of up to $160,000.00, or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100026 / Bikeway Development - Pavement Marking and Signage Contract / 06-6631 / 750226 / $160,000.00
SECTION 4. That the Director of Finance and Management be and is hereby authorized to issue a purchase order to Flint Trading, Inc., in an amount up to $160,000.00, for the purpose of purchasing pavement marking materials from an established citywide universal term contract.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.