Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of a Cab and Chassis with Utility Service Body and 20 Foot Crane for the Division of Power and Water (Water). This equipment is used by Water Consumer Service crews to assist in removing and installing heavy water meters from vaults and as a general heavy material handler for loading/unloading trucks.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003334). Thirty two (32) vendors (30 MAJ/2 MBR) were solicited and five (5) bids (5 MAJ) were received and opened on August 20, 2009. Byers Ford was the apparent low bid in the amount of $78,152.00. They, however, did not meet the bid specifications. Curry Supply Co., Inc. was the second lowest bid in the amount of $81,250.00. They, however, did not meet the bid specifications. The third lowest bid received from Utility Truck Equipment, Inc. in the amount of $83,980.00, met specifications and an award is recommended as the lowest responsive, responsible, and best bidder. The bid tabulation is attached for your review. The equipment has been approved by the City of Columbus, Fleet Management Division.
It is requested that this ordinance be handled in an emergency manner in order to expedite the completion of the contract, as this purchase is subject to a Ford 2010 model order cut-off date of November 20, 2009.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Utility Truck Equipment, Inc., Contract Compliance Number: 31-0989420, expires 12/06/2009. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $83,980.00 is budgeted and needed for this purchase.
Expenditures for Equip-Trucks & Other Motorized (6652) in 2008 was $1,397,098.08
Title
To authorize the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of a Cab and Chassis with Utility Service Body and 20 Foot Crane for the Division of Power and Water and to authorize the expenditure of $83,980.00 from the Water Operating Fund; and to declare an emergency. ($83,980.00)
Body
WHEREAS, a Cab and Chassis with Utility Service Body and 20 Foot Crane is required by the Division of Power and Water for various maintenance and rehabilitation projects; and
WHEREAS, the Purchasing Office opened formal bids on August 20, 2009 for the purchase of an Cab and Chassis with Utility Service Body and 20 Foot Crane for the Division of Power and Water (Water); and
WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive and responsible bidder, Utility Truck Equipment, Inc.; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA003334 on file in the Purchasing Office; now, therefore
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Utility Truck Equipment, Inc. for the purchase of an Cab and Chassis with Utility Service Body and 20 Foot Crane for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $83,980.00, or so much thereof as may be needed, be and the same hereby is authorized from the Water Operating Fund, Fund No. 600, OCA 602672, Object Level l: 06, Object Level 3: 6652.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.