Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the following Universal Term Contract Purchase Agreements listed below for the Department of Public Utilities and authorizes the City Auditor to transfer funds within the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds to allow for the purchase of needed supplies and materials.
The parts and materials purchased from the contracts will be used to replenish parts and materials used for daily operating.
Industrial Parts and Equipment (Line #10)
Mainline Service & Repair Parts
Mainline Hydrant & Repair Parts
Mainline Couplings, Clamps and Various Parts
Water Meters
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $100,000.00 is needed for this purchase and there is sufficient budget authority available in the 2023 Director's Office Budget to fund the transfer, which totals $250,000.00 split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds.
$280,000.00 was spent in 2022.
$200,309.00 was spent in 2021.
Title
To authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of parts and materials for the Department of Public Utilities; to authorize the City Auditor to transfer $250,000.00 between Object Classes within the Office Budget of the Department of Finance and Management to allow for the purchase of critical supplies and materials; and to authorize the expenditure of $100,000.00 from the Water Operating Fund. ($100,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contract Purchase Agreements for the purchase of parts and materials used by the Division of Water, Department of Public Utilities; and
WHEREAS, the parts and materials purchased from the contracts will be used to replenish parts and materials used for daily operating, including mainline service and repair parts; mainline hydrant service and repair parts; mainline couplings, clamps, and other various parts; and water meters; and
WHEREAS, the Permits Section of the Division of Water, Department of Public Utilities has a need to transfer $250,000.00 between Object Classes within the 2023 Operating Fund Budget. Funds for the transfer have been identified and are available in Object Class 03 (Professional Services); and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of parts and materials for the Department of Public Utilities and to authorize the City Auditor to transfer funds within the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds to allow for the purchase of needed supplies and materials; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of parts and materials for the Division of Water, Department of Public Utilities.
SECTION 2. That the City Auditor be and is hereby authorized to transfer $250,000.00 or so much thereof as may be needed, between Object Classes within Fund 6300 Electricity Operating Fund, Fund 6000 Water Operating Fund, Fund 6100 Sanitary Sewer Operating Fund, and Fund 6200 Stormwater Operating Fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the expenditure of $100,000.00 or so much thereof as may be needed, be and is hereby authorized in Fund 6000 (Water Operating); in object class 02 Materials & Supplies per the accounting codes in the attachment to this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.