Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a professional services contract with Prime CM&S (Construction Management and Survey) in the amount of up to $500,000.00 for the Roadway - Materials Testing and Inspection 2020-2 project.
The intent of this contract is to provide the City of Columbus, Department of Public Service, with continuing, contractual access to additional resources that are necessary to provide inspection expertise and material testing for the department’s construction projects.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Materials Testing and Inspection 2020-2 contract. The project was formally advertised on the Vendor Services and Bonfire web sites from June 1, 2020, to June 26, 2020. The City received ten responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on July 7, 2020. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
True Inspection Services, LLC Columbus, OH MBE
Quality Control Inspection, Inc. Columbus, OH Majority
DLZ Columbus, OH MBR
The Mannik & Smith Group Columbus, OH Majority
Terracon Consultants, Inc. Columbus, OH Majority
Environmental Design Group, LLC Columbus, OH Majority
Resource International, Inc. Columbus, OH FBE
Prime CM&S Columbus, OH Majority
American Structurepoint Columbus, OH Majority
Hill International Inc. Columbus, OH Majority
Prime CM&S received the highest score by the evaluation committee and will be awarded the Roadway - Materials Testing and Inspection 2020-2 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Prime CM&S.
2. CONTRACT COMPLIANCE
Prime CM&S’s contract compliance number is CC024771 and expires 02/11/2022.
3. FISCAL IMPACT
Funding in the amount of $150,000.00 is available within Fund 2241 (Private Construction Inspection Fund) and funding in the amount of $350,000.00 is available within Fund 5518 (Construction Inspection Fund). It is necessary to transfer appropriation from Object Class 01 to Object Class 03 in both funds.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow the needed inspection and testing services to continue uninterrupted, preventing delays in the Department of Public Service’s capital improvement projects.
Title
To authorize the Director of Public Service to enter into a professional services contract with Prime CM&S for the Roadway - Materials Testing and Inspection 2020-2 project; to authorize a transfer of appropriation within the Private Construction Inspection Fund and within the Construction Inspection Fund; to authorize the expenditure of up to $500,000.00 from the Private Construction Inspection and the Construction Inspection funds to pay for this contract; and to declare an emergency. ($500,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide the City of Columbus, Department of Public Service, with continuing, contractual access to additional resources that are necessary to provide inspection expertise and material testing for the department’s construction projects; and
WHEREAS, the Department of Public Service solicited Requests for Proposals for the Roadway - Materials Testing and Inspection 2020-2 project; and
WHEREAS, Prime CM&S submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Prime CM&S for the provision of professional engineering consulting services described above in the amount of up to $500,000.00; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway - Materials Testing and Inspection 2020-2 contract; and
WHEREAS, funding in the amount of $150,000.00 is available within Fund 2241 (Private Construction Inspection Fund) and in the amount of $350,000.00 within Fund 5518 (Construction Inspection Fund) for this contract; and
WHEREAS, funds must be expended to pay for work performed under this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Prime CM&S in order to allow the needed inspection and testing services to continue uninterrupted, preventing delays in the Department of Public Service’s capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Prime CM&S, 8415 Pulsar Place, Suite 300, Columbus, Ohio, 43240, for the Roadway - Materials Testing and Inspection 2020-2 project in an amount up to $500,000.00.
SECTION 2. That the transfer of appropriation in the amount of $150,000.00 is hereby authorized within Fund 2241 (Private Construction Inspection Fund) from Dept-Div 5912 (Design and Construction), Object Class 01 (Personnel) to Dept-Div 5912 (Design and Construction), Object Class 03 (Purchased Services) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of appropriation in the amount of $350,000.00 is hereby authorized within Fund 5518 (Construction Inspection Fund) from Dept-Div 5912 (Design and Construction), Object Class 01 (Personnel) to Dept-Div 5912 (Design and Construction), Object Class 03 (Purchased Services) per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $150,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2241 (Private Construction Inspection Fund), Dept-Div 5912 (Design and Construction), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $350,000.00, or so much thereof as may be needed, is hereby authorized in Fund 5518 (Construction Inspection Fund), Dept-Div 5912 (Design and Construction), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.