Explanation
Background: Columbus City Council passed Ordinance 0811-2012 which made provisions for a Graffiti Abatement Assistance Program for owners of occupied structures, in accordance with Section 4525.16 of the Columbus City Codes, 1959. This Graffiti Abatement Assistance Program helps residential and commercial property owners to comply with the law by offering a no-cost graffiti removal services.
This legislation authorizes the Director of the Department of Development to enter into contract with Graffiti Protective Coatings, Inc. (CC# 95-4348423, expiration date: 05/31/2014) to provide graffiti abatement services within the City of Columbus. These services will allow the City to remove graffiti from various surfaces on various structures such as but not limited to; occupied private residential structures, occupied commercial structures, fences, garages, where the owner has provided prior authorization to enter and remove the graffiti.
The Department of Development exercised due diligence by completing a competitive bid process in compliance with Columbus City Code Section 329, awarding professional service contracts through request for proposals. The request for proposal was prepared and posted on the City's solicitation web site. Also, they were provided to those who responded to the Solicitation Notice. There were three (3) bidders of which three (3) offerors attended a pre-bid meeting.
On June 5, 2012 at 1:00p.m., the Department of Development publicly opened three (3) bids received from:
1. Graffiti Protective Coatings, Inc.
2. Contract Sweepers & Equipment Co.
3. Martin Painting and Coating Co.
After reviewing the bids, it was recommended that the award be made to Graffiti Protective Coatings, Inc. in the amount of $100,000, as they were the lowest responsive, responsible and best bidder.
Emergency action is necessary to allow vital program services to begin as soon as possible.
Fiscal Impact: Funds for this contract are budgeted within the Community Development Block Grant Fund and the Neighborhood Initiatives Fund.
Title
To authorize the appropriation of $20,000.00.00 within the Neighborhood Initiatives Fund; to authorize the transfer of $20,000.00 from the Neighborhood Initiatives Fund to the General Fund; to authorize the appropriation of $20,000.00.00 from the General Fund to the Department of Development; to authorize the Director of the Department of Development to enter into contract with Graffiti Protective Coatings, Inc. for services associated with the Graffiti Abatement Assistance Program; to authorize the expenditure of $80,000.00 from the Community Development Block Grant Fund; to authorize the expenditure of $20,000.00 from the General Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Development to enter into contract with Graffiti Protective Coatings, Inc. for services associated with the Graffiti Abatement Assistance Program; and
WHEREAS, this program will allow the City to remove graffiti from various surfaces on various structures such as but not limited to; occupied private residential structures, occupied commercial structures, fences, garages, where the owner has provided prior authorization to enter and remove the graffiti for the removal; and
WHEREAS, the Department of Development exercised due diligence by undergoing a request for proposal process in compliance with Columbus City Code Section 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development, Code Enforcement Division, in that it is necessary to enter into contract with Graffiti Protective Coatings, Inc. to allow vital program services to begin as soon as possible, thereby preserving the public health, peace, property, safety, and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That from the unappropriated monies in the Neighborhood Initiatives Fund, Fund No. 018, and from all monies estimated to come into said Fund from any and all sources for the period ending December 31, 2012, the sum of $20,000.00 is hereby appropriated to the City Council, Division No. 20-01, Object Level One - 10, Object Level Three -5501, OCA 200018.
Section 2. That the City Auditor be and is hereby authorized and directed to transfer $20,000 from the Neighborhood Initiatives Fund to the General Fund, as follows:
From: Neighborhood Initiatives Fund, Fund No. 018, City Council, Dept. No. 20-01, OCA 200018, Object Level One - 10, Object Level Three - 5501
To: General Fund, Fund No. 010, Department of Development, Code Enforcement Division, Dept. No. 44-03, OCA 499046, Object Level One - 03, Object Level Three -0886
Section 3. That from the unappropriated monies in the General Fund, Fund No. 010, and from all monies estimated to come into said Fund from any and all sources for the period ending December 31, 2012, the sum of $20,000 is hereby appropriated to the Department of Development, Code Enforcement Division, Dept. No. 44-03, Object Level One - 03, Object Level Three - 3336, OCA 499046.
Section 4. That the Director of the Department of Development is hereby authorized to enter into a contract with Graffiti Protective Coatings, Inc. (CC# 95-4348423, expiration date: 05/31/2014) in the amount of $100,000.00 for services associated with the Graffiti Abatement Assistance Program.
Section 5. That for the purpose stated in Section 4, the expenditure of $80,000.00 from the Community Development Block Grant Fund, Fund 248, Development Department, Division 44-03, OCA Code 410227, Object Level One 03, Object Level Three 3336 is hereby authorized.
Section 6. That for the purpose stated in Section 4, the expenditure of $20,000.00 from the General Fund, Fund 010, Development Department, Division 44-03, OCA Code 499046 Object Level One 03, Object Level Three 3336 is hereby authorized.
Section 7. That this contract is awarded pursuant to Section 329.14 of the Columbus City Codes, 1959, as amended.
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.