Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology and the Director of the Department of Human Resources, to renew an annual contract agreement with Manan LLC (dba Gyrus Systems) for the renewal of an annual license and support service, on behalf of the Human Resources Department for Training Wizard software. This software provides for the scheduling, tracking, data collection and reporting of training classes offered by citywide training and development office and other city departments. The license provides for unlimited administrative license users and assists in managing a learning environment, facilitating training events and records, learning management and skills development, software support, web access for upgrades, updates and real-time downloads from other Gyrus technology applications. Also, this agreement is for six months, coverage period from May 1, 2010 to October 30, 2010, and will provide the resources to ensure proper documentation of all class attendance, as proof of compliance with various state and federal laws which require training as a proactive measure for compliance.
Also, this ordinance will authorize the assignment of all past, present and future business done by the City of Columbus with Gyrus Systems, LLC-FID 54-2061419 to Manan LLC (dba Gyrus Systems)-FID 26-4522132; with the contract compliance expiring on 04/27/2012.
This ordinance also requests approval to continue services provided by Manan LLC (dba Gyrus Systems), in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined that Manan LLC (dba Gyrus Systems) is the supplier for the license, maintenance and support.
EMERGENCY DESIGNATION:
Emergency designation is being requested to allow for continual support without interruption critical to daily operations.
FISCAL IMPACT:
During fiscal year 2008 and 2009 the Department of Technology expended $32,936.00 and $34,415.00 respectively for each year's contract. Adequate funding for this modification is available within the Department of Technology's Information Service budget. The coverage period for this modification is from May 1, 2010 to October 30, 2010, with a cost of $12,866.52; bringing the contract aggregate total to $166,009.06.
CONTRACT COMPLIANCE:
Vendor Name: Manan LLC (dba Gyrus Systems) CC#: 26-4522132 Expires: 04/27/2012
Title
To authorize the Director of the Department of Technology and the Director of the Department of Human Resources, to renew an annual contract for license and support service with Manan LLC (dba Gyrus Systems), on behalf of the Human Resources Department; in accordance with sole source procurement provisions of the Columbus City Codes; to authorize the modification of past, present and future contracts and purchase orders with Gyrus Systems to Manan LLC (dba Gyrus Systems); and to authorize the expenditure of $12,866.52 from the Information Services Fund; and to declare an emergency. ($12,866.52)
Body
WHEREAS, , this ordinance authorizes the Director of the Department of Technology and the Director of the Department of Human Resources, to renew an annual contract agreement with Manan LLC (dba Gyrus Systems) for license and support service, on behalf of the Human Resources Department for Training Wizard software. This software provides for the scheduling, tracking, data collection and reporting of training classes offered by citywide training and development office and other city departments, and
WHEREAS, the Gyrus Training Wizard software will provide resources to ensure proper documentation of all class attendance, as proof of compliance with various state and federal laws, which require training as a proactive measure for compliance, and
WHEREAS, this ordinance will authorize the assignment of all past, present and future business done by the City of Columbus with Gyrus Systems - FID 54-2061419 to Manan LLC (dba Gyrus Systems) FID 26-4522132; with the contract compliance expiring on 04/27/2012, and
WHEREAS, this ordinance also requests approval to continue services provided by Manan LLC (dba Gyrus Systems), in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined that Manan LLC (dba Gyrus Systems) is the supplier for the license, maintenance and support, and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is necessary to immediately renew the software license and support contract to avoid service interruption, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology and the Director of the Department of Human Resources be and is hereby authorized to renew an annual contract, for software license and support, for Training Wizard, from Manan LLC (dba Gyrus Systems) for the purpose of database record keeping of city-wide training class activities and compliance reports, with a contract amount of $12,866.52 and a coverage period of May 1, 2010 to October 30, 2010. Also, this ordinance will authorize the assignment of all past, present and future business done by the City of Columbus with Gyrus Systems, LLC-FID 54-2061419 to Manan LLC (dba Gyrus Systems)-FID 26-4522132; with the contract compliance expiring on 04/27/2012.
SECTION 2: That the expenditure of $12,866.52 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01|Fund: 514| Sub fund 010| OCA Code: 460047| Object Level One: 03| Object Level Three: 3369|Amount: $12,866.52
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.