Explanation
BACKGROUND: For the option to establish five (5) UTC contracts to purchase Mainline Parts and Fire Hydrants for the Department of Public Utilities, Division of Power and Water. The term of the proposed option contracts would be two (2) years, expiring November 30, 2008, with the option to extend for one (1) additional year. The Purchasing Office opened formal bids on October 5, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA002077). 16 bids were solicited: (MBE-0, FBE-1, MAJ-15). 5 bids received: (MAJ-5). The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
HD Supply-Waterworks (formerly Hughes Supply/National Waterworks), lowest responsive bidder for Items 12-15, 20, 21, 24, 25, 29, 30, 31, 34, 35, 36, 40, 43-69, 71-76, 84-88, 95, 101-105, 107, 111-115, 141, 144, 145, 147-150, 206-208, 210, 212-218, 274, 278, 298, 300, 301, 303, 307, 308, 315, 318, 329, 337, 340, 346, 347, 348, 350, 364, 367, 373, 374, 379, 401, 404, 405,407, 409, 411-415, 433, 434, 444, 445, 447-449, 469, 482-490, 492-497, 499-507, 516, 519, 520- 524, 538, 539, 542, 544, 546, 549, 567, 569, 584, 585, 598, 601, 615, 617-619, 621, 665, 667, 671-673, 679, 780, 791, 815, 824, 825 and 830, MAJ, CC#59-0559446, expires 2/16/07, $1,00, Estimated annual expenditure $150,000
Ferguson Waterworks, lowest responsive bidder for Items 1-10, 22, 23, 26, 27, 39, 70, 78, 79, 89-94, 96-100, 106, 116, 117, 121, 122, 128-140, 151-169, 179-203, 219-273, 275-277, 279-297, 302, 304-306, 309-314, 316, 317, 319-328, 331-336,
338, 339, 341-345, 349, 353, 358, 360, 361, 363, 365, 417-432, 435-443, 446, 450, 451, 453-468, 470,471,508,512-514, 517, 518, 531, 532, 535-537, 540, 541, 543, 545, 547, 548, 550-566, 568, 570-572,575,577-581,632-648,664,666,668,670,674,676-678,782,788-790, 792-811, 893 and 951, MAJ, CC#54-1211771, expires 8/9/08, $1.00, Estimated annual expenditure $250,000
Ohio Water & Waste Supply, Inc., lowest responsive bidder for Items 11, 28, 32, 33, 37, 38, 41, 42, 77, 80-83, 108-110, 123-127, 142, 143, 146, 170-178, 205, 209, 211, 299, 330, 354, 370, 371, 375-378, 400, 402, 403, 406, 408, 410, 416, 452, 472, 475, 476, 478-480, 509-511, 515, 525-530, 533, 534, 573, 574, 576, 583, 586, 595-597, 599, 600, 602-614, 616, 620, 622, 623, 649, 650, 669, 675, 781, 783-787, 812-814, 816, 817-823, 826-829, 874-892, 894-911, 916-932, and 938, MAJ, CC#31-1253267, expires 1/25/08, $1.00, Estimated annual expenditure $250,000
Trumbull Industries, lowest responsive bidder for Items 832, 833, 840, 841, 844, 845, 848-850, 853, 858-861, 863-865, 867-873, 937, 942, 944-946 and 948, MAJ, CC#34-0653551, expires 3/3/08, $1.00, Estimated annual expenditure $75,000
Hydraflo, Inc., lowest responsive bidder for Item 831, 839, 843, 846, 847, 851, 852, 912, 913, 914 and 915, MAJ, CC#76-0138320, expires 11/14/08, $1.00, Estimated annual expenditure $50,000
For Items not listed, no bids were received.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Universal Term Contract Fund. The Department of Public Utilities, Division of Power and Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into five (5) contracts for the option to purchase Mainline Parts and Fire Hydrants with HD Supply-Waterworks, Ferguson Waterworks, Ohio Water & Waste Supply Co., Inc., Trumbull Industries, and Hydraflo, Inc., to authorize the expenditure of $5.00 to establish the contracts from the Universal Term Contracts Fund, and to declare an emergency. ($5.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 5, 2006 and selected the lowest responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Mainline Parts and Fire Hydrants, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into five (5) contracts for the option to purchase Mainline Parts and Fire Hydrants, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contracts for the option to purchase Mainline Parts and Fire Hydrants in accordance with Solicitation SA002156 as follows:
HD Supply-Waterworks, lowest responsive bidder for Items 12-15, 20, 21, 24, 25, 29, 30, 31, 34, 35, 36, 40, 43-69, 71-76, 84-88, 95, 101-105, 107, 111-115, 141, 144, 145, 147-150, 206-208, 210, 212-218, 274, 278, 298, 300, 301, 303, 307, 308, 315, 318, 329, 337, 340, 346, 347, 348, 350, 364, 367, 373, 374, 379, 401, 404, 405,407, 409, 411-415, 433, 434, 444, 445, 447-449, 469, 482-490, 492-497, 499-507, 516, 519, 520- 524, 538, 539, 542, 544, 546, 549, 567, 569, 584, 585, 598, 601, 615, 617-619, 621, 665, 667, 671-673, 679, 780, 791, 815, 824, 825 and 830: $1.00
Ferguson Waterworks, lowest responsive bidder for Items 1-10, 22, 23, 26, 27, 39, 70, 78, 79, 89-94, 96-100, 106, 116, 117, 121, 122, 128-140, 151-169, 179-203, 219-273, 275-277, 279-297, 302, 304-306, 309-314, 316, 317, 319-328, 331-336, 338, 339, 341-345, 349, 353, 358, 360, 361, 363, 365, 417-432, 435-443, 446, 450, 451, 453-468, 470,471,508,512-514, 517, 518, 531, 532, 535-537, 540, 541, 543, 545, 547, 548, 550-566, 470, 471, 508, 512-514, 531, 532, 535-537, 540, 541, 543, 545, 547, 548, 550-566, 568, 570-572,575,577-581,632-648,664,666,668,670,674,676-678,782,788-790, 792-811, 893 and 951: $1.00
Ohio Water & Waste Supply, Inc., lowest responsive bidder for Items 11, 28, 32, 33, 37, 38, 41, 42, 77, 80-83, 108-110, 123-127, 142, 143, 146, 170-178, 205, 209, 211, 299, 330, 354, 370, 371, 375-378, 400, 402, 403, 406, 408, 410, 416, 452, 472, 475, 476, 478-480, 509-511, 515, 525-530, 533, 534, 573, 574, 576, 583, 586, 595-597, 599, 600, 602-614, 616, 620, 622, 623, 649, 650, 669, 675, 781, 783-787, 812-814, 816, 817-823, 826-829, 874-892, 894-911, 916-932, and 938: $1.00
Trumbull Industries, lowest responsive bidder for Items 832, 833, 840, 841, 844, 845, 848-850, 853, 858-861, 863-865, 867-873, 937, 942, 944-946 and 948: $1.00
Hydraflo, Inc., lowest responsive bidder for Item 831, 839, 843, 846, 847, 851, 852, 912, 913, 914 and 915: $1.00
SECTION 2. That the expenditure of $5.00 is hereby authorized from Universal Term Contracts Fund, Account Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.