Explanation
Background: This ordinance authorizes the Director of Public Utilities to renew an existing contract with K.N.S. Services, Inc., for the Columbus Water & Power New Headquarters Security Improvements Project, Phase 2. The contract amount being authorized by this ordinance is $239,611.10.
K.N.S. Services, Inc. currently provides installation, integration, service and support for the Genetec security surveillance system. K.N.S. Services, Inc. is the only Unified Elite Genetec Partner in Ohio and as such K.N.S. Services, Inc. maintains the Genetec system licensing and programming. Therefore, due to the proprietary nature of the security software and compatibility of existing security and camera equipment, it is in the best interest of the City to enter into contract with K.N.S. Services, Inc. in accordance with the sole source procurement provisions of Columbus City Codes. No efforts were undertaken to obtain other bidders or offerors because the manufacturer, Genetec, communicated with the Department that K.N.S. Services, Inc. is the only Genetec Unified Elite integrator in the Central Ohio area.
Quotes will be provided as work is assigned.
The original term of the contract was for a period of one year from the date of execution by the City of Columbus, with yearly renewal options for an additional three years, for a maximum contract length of four years, on a year-by-year basis, authorized by Ordinance 0712-2025. The contract amount authorized was $314,765.08
This ordinance authorizes the first one-year renewal option of the contract and is being submitted in accordance with the relevant provisions of Chapter 329 of City Code. For each year of the contract, funding is contingent on availability within the budget, mutual agreement between the parties, approval of City Council, and certification of funds by the City Auditor. This contract does not automatically renew. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
1. Amount of additional funds: The total amount of additional funds needed for this contract renewal No. 1 is $239,611.10. The total contract amount including this renewal is $554,376.18.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract and this legislation authorizes funding to cover the continuation of the consultant’s work for an additional year.
3. Reason other procurement processes were not used: Work under this renewal No. 1 is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated currently.
4. How was cost determined: The costs, terms, and conditions were negotiated based on the second phase of the projects needs and a quote was provided.
Principal Party:
K.N.S. Services, Inc.
8450 Rausch Dr.
Plain City, OH 43064
Nathan Bladen, (614) 733-3880
Contract Compliance Number: 005443
Contract Compliance Expiration Date: January 27th, 2027
Fiscal Impact: $239,611.10 is available from within the Public Utilities Operating Funds.
$176,441.98 was spent in 2025
$00.00 was spent in 2024
Title
To authorize the Director of Public Utilities to renew the sole source contract with K.N.S. Services, Inc., for the Columbus Water & Power New Headquarters Security Improvements Project, Phase 2; and to authorize the expenditure of $239,611.10 split between the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds. ($239,611.10)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to renew and increase an existing sole source contract with K.N.S. Services, Inc., for the Columbus Water & Power New Headquarters Security Improvements Project, Phase 2; and
WHEREAS, Ordinance 0712-2025 authorized the initial term of the contract; and
WHEREAS, The Department of Public Utilities wishes to renew the contract for one additional year, up to and including May 30th, 2027, and provide additional funding for the same services as under the original agreement; and
WHEREAS, due to the proprietary nature of the security software and compatibility of existing security and camera equipment, it is in the best interest of the City to renew this contract with K.N.S. Services, Inc. in accordance with the sole source provisions of Chapter 329 of the Columbus City Codes
WHEREAS, it is necessary to authorize the expenditure of $239,611.10 from the Public Utilities Operating Fund, split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds; and
WHEREAS, it has become necessary in the usual daily operations of the Department of Public Utilities in that it is necessary to authorize the Director to renew an existing sole source contract with K.N.S. Services, Inc., for the Columbus Water & Power New Headquarters Security Improvements Project, Phase 2; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities be and is hereby authorized to renew and increase an existing sole source contract K.N.S. Services, Inc., for the Columbus Water & Power New Headquarters Security Improvements Project, Phase 2. The renewal amount being authorized by this ordinance is $239,611.10.
SECTION 2. That this renewal No. 1 is in accordance with the relevant provisions of City Code, Chapter 329, relating to contract modifications and renewals.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the purpose stated in Section 1, the expenditure of $239,611.10, or so much thereof as may be needed, be and is hereby authorized in object class 02 Materials & Supplies and 03 Services, split among the Water, Electricity, Sanitary Sewer, and Stormwater Operating Funds, per the accounting codes in the attachment to this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.