Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to purchase 130 new outdoor recycling receptacles. The receptacles are purchased as part of Mayor Michael B. Coleman's Get Green Columbus initiative and are similar in appearance to trash receptacles currently installed in Downtown Columbus. The recycling receptacles will be installed along both sides of the street from 333 W. Broad St. to 250 E. Broad St., and from 410 S. High St. to 2661 N. High St., at locations previously identified by the City of Columbus Refuse Division. Receptacles must be securely fastened to the concrete. They are to be installed by the Department of Public Service, Division of Planning & Operations.
A formal bid posting was issued through the Vendor Services site with a due date of 1/17/13. Eleven bids were received as follows:
Company Name Bid Amount Majority/MBE/FBE
SiteScapes $ 84,500.00 Majority
Peterson Mfg $ 90,610.00 Majority
Graber Mfg $ 92,872.00 Majority
OCC Outdoors $111,933.00 Majority
Victor Stanley $125,320.00 Majority
Service Supply, Ltd $126,100.00 FBE
RJ Thomas $128,003.20 Majority
Acorn Distributors $130,650.00 FBE
Preeminence $136,493.50 Majority
Lanier Plains $140,800.00 Majority
N.S. Industrial Design $150,386.60 Majority
The bid award is to be made to SiteScapes. Their bid met the bid specifications and they were the low bidder. A search in the Findings for Recovery list (State of Ohio) and the Federal EPLS list produced no findings.
2. CONTRACT COMPLIANCE
The contract compliance number for SiteScapes is 800009826 and expires 12/28/14.
3. FISCAL IMPACT
$225,000 was budgeted in a Refuse Division capital fund (fund 703, Project #520001-100012) for the purchase and installation of the receptacles. The purchase price of the receptacles is $84,500.00. Installation of the recycling receptacles is estimated to cost approximately $40,000.00. This amount will be reimbursed to the Street Construction, Maintenance, and Repair Fund to pay for the installation The total purchase and installation price is $124,500.
4. EMERGENCY DESIGNATION
Emergency action is necessary to compensate for the long lead time in receiving this product (delivery will be 70 - 85 days after receipt of order). These receptacles must be received in time to be installed before the installation crews become busy with warm weather work.
Title
To authorize the Director of Finance and Management to enter into contract with SiteScapes for the purchase of outdoor recycling receptacles that will be installed along Broad and High Streets; to authorize the expenditure of $124,500.00 from the Refuse GO Bonds Fund for the purchase and installation of the receptacles; and to declare an emergency. ($124,500.00)
Body
Whereas, Mayor Michael B. Coleman has a Get Green Columbus initiative; and
Whereas, the installation of 130 recycling receptacles along High Street and Broad Street are a part of that initiative, with the City of Columbus Refuse Division identifying locations for the receptacles; and
Whereas, a formal public competitive bid was done for the purchase of the recycling containers in which eleven bids were received; and
Whereas, this expense is budgeted within the Refuse GO Bonds Fund (703); and
Whereas, an emergency exists in the usual daily operations of the Division of Planning & Operations in that a long delivery will mean installation will have to be postponed; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contract for the purchase of 130 new outdoor recycling receptacles from:
SiteScapes, Inc.
PO Box 22326
Lincoln, NE 68516
$84,500.00.
SECTION 2. That the Division of Planning & Operations is hereby authorized to install the receptacles, and the amount of up to $40,000.00 is available to reimburse to Street, Construction Maintenance and Repair Fund for the costs associated with the installation of the receptacles.
SECTION 3. That the expenditure of $124,500.00 be and hereby is authorized from the Refuse G.O. Bonds Fund, Fund 703, Dept.-Div. 59-02, Division of Refuse Collection as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
703 / 520001-100012 / Mechanized Collection Equipment - Recycling Containers High Street / 06-6631 / OCA 730112 / $124,500.00
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.