Explanation
1. BACKGROUND:
This legislation authorizes the Finance and Management Department, Office of Construction Management on behalf of the Department of Public Service, to make various expenditures for labor, materials, equipment, and services in conjunction with various facility improvements that are at times unplanned, but necessary. Work may include small scale renovation of City-owned facilities, such as electrical, HVAC, and plumbing. Often work is of an emergency nature - such as a failed heating or cooling unit, is capital eligible, and must be addressed quickly. Establishing this Auditor Certificate enables us to react and solve problems more quickly and efficiently. All work will be done in accordance with the competitive bidding provisions of the Columbus City Codes.
2. CONTRACT COMPLIANCE
N/A
3. FISCAL IMPACT
Funds in the amount of $132,582.47 are available within the General Permanent Improvement Fund for various facility renovations and improvements for Public Service facilities. This ordinance authorizes the expenditure of these funds.
Title
To amend the 2011 C.I.B; to authorize the transfer of funds within the General Permanent Improvement Fund; and to authorize the Finance and Management Director to expend $132,582.47 from the General Permanent Improvement Fund for various facility improvements. ($132,582.47)
Body
WHEREAS, various unexpected facility renovations will likely become necessary within the Finance and Management Department, Office of Construction Management; and
WHEREAS, an Auditor's Certificate is necessary to provide funding for these renovations; and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the purchase of labor, materials, services and equipment will likely become necessary for various facility renovations within the Finance and Management Department, Office of Construction Management for Department of Public Service facilities.
SECTION 2. That the 2011 Capital Improvement Budget authorized by ordinance 0266-2011 be amended as follows due to receipts from sale of City Right of Way and other sources:
Fund / Project / Project Name / Current CIB / Amendment amount / CIB as Amended
748 / 537650-100000 / General Roadway Street Improvement (Gen Perm Impr Carryover) / $77,615.00 / $54,968.00 / $132,583.00
SECTION 3. That the 2011 Capital Improvement Budget authorized by ordinance 0266-2011 be amended as follows to provide sufficient authority for this expenditure as follows:
Fund / Project / Project Name / Current CIB / Amendment amount / CIB as Amended
748 / 537650-100000 / General Roadway Street Improvement (Gen Perm Impr Carryover) / $132,583.00 / ($132,583.00) / $0.00
748 / 590132-100000 / Facility Improvements (Gen Perm Impr Carryover) / $0.00 / $132,583.00 / $132,583.00
SECTION 4. That the appropriation of $100,792.15 within the General Permanent Improvement Fund, Fund 748, be authorized as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
748 / 537650-100000 / General Roadway Street Improvement / 06-6600 / 591267 / $100,792.15
SECTION 5. That the transfer of cash and appropriation within the General Permanent Improvement Fund be authorized as follows:
Transfer from
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
748 / 537650-100000 / General Roadway Street Improvement / 06-6600 / 591267 / $132,582.47
Transfer to
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
748 / 590132-100000 / Facility Improvements / 06-6600 / 748132 / $132,582.47
SECTION 6. That the expenditure of $132,582.47, or so much thereof as may be necessary, be and is hereby authorized from the General Permanent Improvement Fund No. 748, Project 590132-100000, Facility Improvements, O.L. 01-03 Code 06-6621, OCA 748132, to pay the cost thereof. All work will be done in accordance with the competitive bidding provisions of the Columbus City Codes. City Council recognizes this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands its passage will give the Finance and Management Director the final decision in determination of the lowest best responsive and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.