Explanation
1. BACKGROUND
The Division of Planning and Operations utilizes school flashers for the purpose of warning motorists of school zones and the speed limit within those school zones. To achieve this objective the Division of Planning and Operations requires the purchase of commodities to install in school zones currently needing upgrades.
Bids were opened on November 8th for parts and accessories for current City School Flashers. Only one complete bid was received from Baldwin & Sours, Inc.; no other vendor submitted pricing for the requested items.
This ordinance authorizes the purchase of school flasher parts and accessories per solicitation SO044886/BE019578 in the amount of $8,475.00. School flasher equipment can be capitalized.
Searches in the Excluded Party List System(Federal) and the Findings for Recovery list (State) produced no findings against Baldwin & Sours, Inc.
2. FISCAL IMPACT:
Funding for these commodities is available within the Streets and Highways G.O. Bonds Fund.
3. CONTRACT COMPLIANCE
Baldwin & Sours, Inc. has a contract compliance number of 311104513 and it expires 7/23/2014.
4. EMERGENCY DESIGNATION
Emergency action is requested to assure the timely availability of the school flashers and accessories for installation and replacement purposes and to promote and enhance pedestrian and motorist safety.
Title
To authorize the Finance and Management Director to establish purchase orders for the purchase of school flasher parts and accessories for the Division of Planning and Operations; to authorize the expenditure of $8,475.00 from the Streets and Highways G.O. Bonds Fund for this purpose; and to declare an emergency. ($8,475.00)
Body
WHEREAS, the Division of Planning and Operations utilizes school flashers to perform its mission; and
WHEREAS, these items can be capitalized; and
WHEREAS, this ordinance authorizes the purchase of the Division of Planning and Operation's remaining needs for 2013 for these commodities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to purchase school flashers and accessories to assure their timely availability for original installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and hereby is authorized to establish purchase orders totaling $8,475.00 per solicitation SO044886/BE019578 for school flasher parts and accessories as follows:
Baldwin and Sours
5263 Trabue Road
Columbus, Ohio 43228
SO044886
BE019578 - Items 1 through 5
School Flasher Parts and Accessories
(Total $8,475.00)
SECTION 2. That the expenditure of up to $8,475.00 be and hereby is authorized from the Streets and Highways G.O. Bond Fund, Fund 704, Dept.-Div. 59-11, Division of Planning and Operations
Fund / Project # / Project / O.L. 01-03 Codes / OCA Code / Amount
704 / 540005-100001 / School Flashers - 20 MPH - Commodities / 06-6651 / 740501 / $8,475.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, most responsive and most responsible vendor(s), as required by Columbus City Code Section 329, to the Director of Finance and Management or designee.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.