Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into professional engineering services agreements with EMH&T, Inc. for the Morningstar/North-Forty and Circuit 30 Street Lighting Upgrade Improvements Projects, for the Division of Power.
DESCRIPTION: These two (2) projects are from a total of eight (8) the Division of Power advertised under the 2018 Streetlight Design Project Request for Proposals. The proposed streetlights will incorporate LED technology that will generate savings in electric energy and long-term maintenance which will be a significant economic impact and reduce greenhouse gases to the environment. Additionally, the proposed projects will greatly improve the aesthetics of the affected areas.
Morningstar / North-Forty Street Lighting Improvements (CIP 670860):
This project will involve the design of an underground street lighting system with decorative post top LED lights and will also incorporate the replacement of five (5) existing underground light poles in the area. A new street lighting circuit will also be designed for this area as a result.
The community planning area is “52 - Westland” and includes the following streets: Sullivant Avenue, Coral Gate Drive, Wild Stallion Drive, and Galloway Road.
Circuit 30 Street Lighting Improvements Upgrade (CIP 670871):
This project will involve the re-design of the total replacement of street lighting Circuit #30. The project will separate the overhead lighting and underground lighting into 2 circuits, as they currently exist as one (CKT #30).
The community planning area for this project is “41 - Northeast”.
TIMELINE: The term of both engineering agreements is for 1 year and is expected to end November 2019.
PROJECT AMOUNTS:
Morningstar / North-Forty Street Lighting (670860): $93,739.45
Circuit 30 Street Lighting Improvements Upgrade (CIP 670871): $145,309.58
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: Both projects will replace outdated street lighting which will result in an energy consumption savings for the City of Columbus. The separation of circuit #30 into two (2) circuits will improve on the reliability of lighting within the area. The addition of street lighting to the areas may provide a sense of security to the residents, deter crime, and minimize potential impacts to City safety services.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. Understanding of the Project, 2. Environmentally Preferable, 3. Past Performance, and 4. Local Workforce.
On August 3, 2018, the Department received four proposals from: EMH&T, Dynotec, 3. Patrick Engineering, and Carpenter Marty Transportation.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the Morningstar / North-Forty and Circuit 30 Street Lighting Upgrade Improvements Projects be awarded to EMH&T, Inc.
The Contract Compliance Number for EMH&T, Inc. is 31-0685594 (expires 1/19/20, MAJ, DAX No. 4214).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T, Inc.
4. FISCAL IMPACT: A transfer of funds within the Electricity G.O. Bonds Fund will be necessary as well as an amendment to the 2018 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into agreements with EMH&T, Inc., for professional engineering services for the Morningstar/North-Forty and Circuit 30 Street Lighting Upgrade Improvements Projects; for the Division of Power; to authorize a transfer and expenditure up to $239,049.03 within the Electricity General Obligations Bonds Fund; and to authorize an amendment to the 2018 Capital Improvements Budget. ($239,049.03)
Body
WHEREAS, four technical proposals for professional engineering services for the 2018 Streetlight Design Project were received on August 3, 2018; and
WHEREAS, the 2018 Streetlight Design Project contains eight separate street lighting projects; and
WHEREAS, the Department of Public Utilities recommends that the agreements for the Morningstar/North-Forty and Circuit 30 Street Lighting Upgrade Improvements Projects be awarded to EMH&T, Inc.; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Electricity G.O. Bonds Fund, for the Division of Power; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director of Public Utilities to enter into professional engineering services agreement with EMH&T, Inc. for the Morningstar/North-Forty and Circuit 30 Street Lighting Upgrade Improvements Projects; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into professional engineering services agreements with EMH&T, Inc. (FID# 31-0685594), 5500 New Albany Road, Columbus, Ohio 43054; for the Morningstar/North-Forty and Circuit 30 Street Lighting Upgrade Improvements Projects; for an expenditure up to $239,049.03 in accordance with the terms and conditions of the contracts on file in the Office of the Division of Power.
SECTION 2. That the transfer of $239,049.03 or so much thereof as may be needed, is hereby authorized between projects within 6303 - Electricity G.O. Bond Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2018 Capital Improvements Budget is hereby amended, in Fund 6303 - Electricity G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That an expenditure of $239,049.03 or so much thereof as may be needed, is hereby authorized in Fund 6303 - Electricity G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.