Explanation
BACKGROUND:
This ordinance reduces appropriations within the operating fund for the Department of Technology (DoT) as a result of savings identified in the supply and services categories as a result of the 2004 third quarter review. In order to proceed with the Finance Department's third quarter transfer legislation, it is necessary to reduce DoT appropriations so that surpluses contingent on savings in DoT billings, identified in the quarterly review, can be distributed. In addition, this ordinance provides for transfers within DoT appropriations in order to properly align object appropriations with the projected expenditures, allowing the department to operate without interruption through the end of 2004.
This ordinance is submitted as an emergency to allow for the financial transaction to be posted in the city's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management.
FISCAL IMPACT:
An appropriations reduction of $476,000 will be made in the Department of Technology, Information Services Division internal service fund to permit savings in internal service billings to be made available in the citywide transfer. Funding for both the appropriation reduction and the transfer are available and are consistent with the 2004 third quarter review.
Title
To authorize and direct the City Auditor to decrease appropriations by $476,000 within the Department of Technology, information services internal service fund for fiscal year 2004; to authorize the transfer of $487,000 within the Department of Technology internal service fund appropriations; and to declare an emergency. ($963,000.00)
Body
WHEREAS, the third quarter 2004 financial review identified deficits and surpluses within the Department of Technology that will, in the aggregate, result in reduced internal service billings to customer agencies throughout the city; and
WHEREAS, a reduction in appropriations within the Department of Technology internal service fund is necessary to permit those savings to be made available in the citywide transfer; and
WHEREAS, deficits identified in the Department of Technology in the 2004 third quarter financial review necessitate a transfer of funds between objects to allow the department to continue to operate through the end of 2004; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to undertake the aforementioned action, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to transfer $487,000 between various objects and divisions within the Department of Technology, internal service fund, fund number 514, as follows:
Refer to excel file attachment ORD2092-2004transfer
SECTION 2. That appropriation currently authorized in the Department of Technology, Information Services Division, department 4702, internal service fund, fund number 514, subfund 001 is hereby decreased by the following amounts:
Refer to excel file attachment ORD2092-2004appropreduction1
SECTION 3. That encumbrances currently authorized within various divisions within the general fund to pay Department of Technology, internal service billings is hereby decreased as follows:
Refer to excel file attachment ORD2092-2004appropreduction2
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.