Explanation
Background: This ordinance authorizes a supplemental appropriation of $80,000.00 from the unappropriated balance of the Clerk's collection fund; authorizes the Franklin County Municipal Court Clerk to amend and increase the contract with Capital Recovery Systems Inc., for an additional eight months, commencing August 3, 2006 through April 2, 2007, for the provision of collection services for the Court's accounts receivables and authorize an expenditure up to $80,000.00.
Ordinance 0421-2006 passed by Council on March 6, 2006 authorized the Clerk to enter into contract EA004094-005 with Capital Recovery Systems for an additional five months until such time the Clerk could competitively bid-out the collection services. On May 15, 2006 the collection bids were open through SA002035. The bid was not awarded to Capital Recovery System; therefore, an additional eight months are needed for the company to sufficiently complete the collection process for the cases that they currently have in their possession, as well as to return all case data to the Franklin County Municipal Court Clerk. Further, due to the authorized expenditure of $200,000.00 (ordinances: 0421-2006 and 0439-2006) from the $360,000.000 collection fund appropriation and the pending ordinance 1389-2006, a supplemental appropriation is needed for an additional eight months of collection services.
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Contract Compliance Number: Capital Recovery Systems, Inc.: 31-1570459, Expires 2/2/2007
Emergency: Emergency declaration is requested for the continuity of the collection process.
Fiscal Impact: This contract is self-funding and shall result in additional revenues to the general fund. No payment of services will be made until monies for the collection of the accounts receivable are deposited with the Clerk and subsequently with the City Treasurer. Funds for the supplemental appropriation shall be available upon deposit of said funds with the City Treasurer.
Title
To authorize a supplemental appropriation of $80,000.00 from the unappropriated balance of the Clerk's collection fund; authorize and direct the Franklin County Municipal Court Clerk to amend and increase the Court's receivables contract with Capital Recovery Systems, Inc.; to authorize an additional expenditure up to $80,000.00 from the Clerk's collection fund appropriations; and to declare an emergency. ($80,000.00)
Body
Whereas, it is necessary to enter into a contract with Capital Recovery Systems, Inc. for an additional eight months to sufficiently complete the collection process for the cases that they currently have and to return all case data to the Franklin County Municipal Court; and
Whereas, passage of this ordinance will enable the Franklin County Municipal Court Clerk to appropriate said funds within the unappropriated balance of the collection special revenue fund; and
Whereas, the current contracts expires August 2, 2006; and
Whereas, an emergency exists in the daily operations of the Franklin County Municipal Court Clerk, in that it is immediately necessary to authorize such contracts to continue the collection services without interruption, for the immediate preservation of the public peace, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Franklin County Municipal Court Clerk be and hereby authorized to amend and increase contract number EA004094/006 with Capital Recovery Systems from August 3, 2006 through April 2, 2007 to collect the Court's receivables.
Section 2. That from the unappropriated monies in the Clerk's collection special revenue fund, and from all monies deposited into said fund, the sum of $80,000.00 be and is hereby appropriated with fund 295, subfund 02, organization 2601, oca code 261295, object level one 03, object level three -3336.
Section 3. That an additional expenditure of $80,000.00 or so much thereof as may be needed to be expended from the Clerk's collection fee special revenue fund, department 2601, fund 295, oca 261295, object level one 03, object level three-3336.
Section 4. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.
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